Job Ref: 214719193

Date: 2021-09-22 11:47:36

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Job Purpose:

To provide full support to Land & Development Director and administration support to the Land and Design teams.

Responsibilities and Accountabilities:

* Providing full PA support to Land & Development Director (LDD).

* Extensive diary management and co-ordination LDD’s diary and actions.

* Managing and organising her inbox, responding to emails where appropriate.

* Completion of expenses.

* Monitoring holiday and communicating to MD’s PA.

* Preparation of monthly reports, printing and binding documents to tight deadlines.

* Regularly updating Land Bible of key documents and reports.

* Assisting MD in MD’s PA’s absence.

* Providing materials and refreshments for LDD’s meetings to ensure run smoothly.

* Set up any IT required for meetings/Provide Agendas/Minutes etc.

* Arranging corporate hospitality events such as Royal Ascot, Royal Albert Hall etc.

* Arranging tours of Marketing Suites and/or Site Offices/Visits for key persons from Local Authority, Agents or other Berkeley Group personnel.

* Managing key Land agents tracker to ensure LDD keeps relationships and arrange breakfasts/lunch/ dinners as appropriate.

* Be willing to be one of the Berkeley Group Foundation Charity Representatives and help organise charity fundraising events.

* Providing admin support to Land team:

* Co-ordination of invoices and purchase orders and maintaining tracker documents.

* Typing minutes.

* Picking up overflow calls and taking messages.

* Adhoc help with market research, planning portals.

* Downloading information from datarooms and filing on system.

* Monitoring department’s holiday and adding to calendars.

* Taking calls from land owners and passing to team and monitoring.

* Download Data Room information for new sites and file on online system.

* Download and search for planning applications via planning portal.

* Arranging social engagements and client entertaining including breakfasts/lunches/dinners.

* Arranging department parties and team building.

* Covering Reception in periods of absence/holidays.

* Providing additional support to Design Director and team who work alongside the Land department.

Person Specification:

* Minimum of 4 years’ experience in similar role

* Excellent knowledge of Outlook and Word. Good knowledge of Excel and Powerpoint.

Please note our standard working hours are 8am until 5.00pm Monday to Friday

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