Job Ref: 213526068

Date: 2021-04-12 15:59:45

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Job Title: Finance Assistant

PURPOSE OF THE JOB

Involved in all aspects of purchase ledger processing within the company. Primary responsibilities involve Purchase Ledger, further ad hoc finance tasks as required.

RESPONSIBILITIES & TASKS

* Open and distribute daily post

* Process purchase invoices onto Maximo system

* Process invoices directly to Sage accounting system

* Liaise with the contract supports and contract managers in regards to purchase invoices queries

* Organise payment dates for supplier invoices

* Supplier statement reconciliations and payments

* Answer and deal with any phone calls

* Monitor and respond to emails sent to the accounts/invoices inbox’s

* Support Finance Department with ad hoc tasks as required

PERSON SPECIFICATION

Attributes Required

Education

A good academic background is essential for the post holder to develop within the role as the company grows. Excellent numeracy, written and oral skills are essential combined with interpersonal skills. No formal qualification is required.

Training

No formal training required as full training will be provided internally.

Systems Experience

Knowledge of Microsoft Office, Sage Accounts & Maximo is desirable but not essential as full training will be given.

Experience

Experience in a similar background is desirable.

Aptitudes

Accurate, organised and attention to detail are a pre-requisite Good oral and verbal communication skills dealing with all levels within the business.

Character

Committed to the delivery of excellent customer service Self-motivated and able to manage their own workload Calm manner, able to work under pressure

Able to make sound accurate decisions when needed

Team player

Circumstances

Ability to be flexible on occasion as required

Accountabilities

* Will report to the Finance Managers

* The post holder has no direct staff reporting

* Accountable for maintaining accurate & up to date records to ensure day to day operations run smoothly and is compliant in specific areas

Package / Benefits

1. Permanent Contract.

2. Mon-Fri 08:30-17:00 with 1 hour lunch

3. 25 days annual leave

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