Job Ref: 214569388

Date: 2021-09-02 18:32:51

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Head of Procurement

Summary of the role:

Our healthcare client is looking for a Head of Procurement.

Location: Remote Working – 2 days on site 3 days at home. Based in Milton Keynes

Temporary: Expected to last 6 months with possible extension

Hours per week: 37.5 hours per week, 8:30am to 5:30pm

Salary: £37 per hour (Umbrella) or £31.75 per hour (PAYE inclusive of holiday)

Duties:

Sourcing

* Lead on the development of sourcing strategies for products and services, and ensure delivery of established savings targets within the portfolio.

* Proactively drive rationalisation and optimisation of the supply base, products and services with due account of relevant risk factors ensuring product/service specifications promote standardisation of products/ services and support supplier rationalisation in conjunction with the Clinical Procurement Nurse.

* Collaborate with other government agencies and NHS Trusts in identifying and establishing joint procurement initiatives that will deliver enhanced value for money.

* Work closely with other NHS organisations and agencies to implement any changes within the supply chain as directed by Department of Health in order to achieve cost effective supply solutions.

Tendering

* The purpose of the role is to ensure that tendering and contracting activity in respect of goods, services and works is undertaken in accordance with Public Procurement Regulations, Trust Standing Orders and Standing Financial Instructions, in support of the strategic objectives of the Trust.

* To provide specialist advice and guidance on procurement issues to all staff, ensuring that appropriate procurement processes are adopted in all cases and that published tender documentation is compliant with law, is fair and transparent, and promotes fair competition.

* To lead the tender and evaluation process, ensuring that tenders are documented and decisions comply with current procurement legislation, including EU regulations and audit requirements..

* To provide specialist advice and guidance on evaluation processes and methodologies ensuring that adequate training and advice is given to all evaluators to enable fully documented reasons for award decisions are available.

Contracts

* To ensure that the Trust’s contracts register is managed and maintained in a timely manner, ensuring that data records are current and accurate.

* Ensure that all contracts entered into by the Trust are fair and balanced, ensuring that risks are appropriately mitigated and/or apportioned appropriately and that any limitation in suppliers’ liability does not expose the Trust to unreasonable levels of risk.

* Plan and undertake effective negotiations with suppliers. Ensure best value is achieved by balancing cost and quality within contract terms.

* Undertake regular contractor performance reviews to ensure compliance with contract terms. Identify where suppliers are failing to meet their obligations and develop implement and monitor supplier improvement plans, to ensure best value delivery.

Financial Responsibility

* Delivery of procurement savings in line with agreed targets defined in annual work plans and in-line with identified timelines.

* To act as a gatekeeper to ensure that Trust staff comply with the trust’s internal procurement processes and approval levels as outlined in the Trust’s SFI’s and to highlight any breaches of these to the Director of Finance

Communications and Engagement

* Develop and maintain excellent relationships with other departments through regular contact and pro-active support, ensuring timely and effective response to all enquiries and requests for support.

* Develop and maintain regular contact with key suppliers and stakeholders to ensure current market knowledge is exemplary, and able to inform sourcing decisions.

* Lead supplier/stakeholder service reviews addressing stakeholder satisfaction, commercial development and improvement alongside continuous supplier improvement issues.

Analytical and Judgement

* Undertake complex analysis and interpretation of non-pay spend across a diverse range of complex clinical and non-clinical categories as requested by internal and external stakeholders such as NHSI and the DoH.

* Provide reports on progress and benefits delivered through category action plans, comparing actual results to forecasted outcomes and adjusting plans accordingly.

* Provide analysis of the performance of non-pay in relation to the Carter price index performance targets

Staff Management and Development

* Manage a team across several departments including, Procurement Business Partners, Materials Management, Buying Functions, Printing Function and Clinical Procurement.

* Ensure that the Clinical Procurement Nurse contributes to the delivery of the Trust’s CIP plan.

* Achieve the delivery of Cost Improvement Plans (CIP) within designated categories, that maximise commercial benefits for the Trust.

Experience:

* NHS procurement experience

* CIPS qualified

* Experience of public sector tenders & procurement

* Team management

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