Job Ref: 215717541

Date: 2022-02-02 15:19:53

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About the Opportunity

The role of Property Maintenance Coordinator is a key support role to the Group Facilities Manager at Countrywide House, and our portfolio of branches and offices nationwide.

The role requires a flexible individual to ensure all aspects of the role are completed efficiently to a consistently high standard. Good administration and multi-tasking skills required with a good understanding of IT. You will have good communication skills and have a pro-active approach to work. The Help-desk is the first point of contact for all reactive building works, taking details from building occupiers, issuing instructions to contractors, tracking jobs to ensure work is completed in a timely and efficient manner and that invoices are checked and paid promptly.

You will be responsible for:

* Taking telephone calls detailing emergency and reactive building works and opening a job on a Property Management software programme.

* Issuing instructions to contractors, monitoring progress of works, ensuring works are completed in a timely and efficient manner and closing job when works are complete.

* Provide administrational support to a Building Contracts Manager.

* Checking invoices and processing for payment.

* Addressing invoice queries with contractors and suppliers.

* Recording and updating all job details on Property Management Database

* Assisting the Group Fire Health & Safety to monitor and review compliance to statutory requirements throughout the Group’s Estates.

* Assist in the data collection of planned preventative maintenance including Asbestos Management, Electrical Safety, Gas Safety and Fire Safety. Electronically file service certificates and update spread sheet.

* Day to day filing and up keep of files

Your experience and skills will include:

* Ideally you will have excellent written and verbal communication skills

* Ability to liaise confidently at all levels

* Strong PC skills with the ability to produce professional documents and update/ amend Excel spreadsheets.

* You should be extremely organised, able to multi task and prioritise workload as required.

* Team player – you will have the ability to fit in with a small team and help colleagues as work load dictates

About Us

Connells Group is one of the largest and most successful estate agency and property services providers in the UK and as of March 2021 also encompasses Countrywide. Founded in 1936 and with a network of over 1,200 branches nationwide, the Group combines residential sales and lettings expertise with a range of consumer and corporate services including new homes, mortgage services, conveyancing, EPC provision, surveying, corporate lettings, asset management, land & planning, LPA receivers and auctions

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