Job Ref: 213743328

Date: 2021-05-13 10:58:54

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Our client has a permanent vacancy for a Property and Estate Manager. Your region will cover Central and Southern UK.

This role is technical in its nature, and you must be able to engage with UK wide agents and other external consultants to ensure that each Operational Centre is maintained to corporate standards and teammates have sufficient, safe and compliant office space and facilities. This will include overseeing the maintenance of all existing and new sites within your area, ensuring that planned maintenance programmes are procured to maintain all assets. Ensuring adherence to all statutory compliance and regulation matters, e.g. licensing, planning, environmental, occupancy, ventilation, certification etc. The role needs to deliver best value in property related costs, ensuring routine rates reviews, managing and reviewing maintenance and repair cost and managing the day to day needs of your property portfolio.

The security at our sites is paramount, and this role will need to ensure security arrangements meet corporate standards and reflect the specific risks/environment identified at each location and is kept under constant review with external standards.

The role

Estate Management & Maintenance

Regularly visit and inspect all your allocated sites, make decisions for maintenance and repair in conjunction with General, Regional or site specific managers and help manage these through budget, procurement and execution. Manage similar new small works throughout your given portfolio.

Understand and document all site specific requirements within your allocated area. Procure and maintain a library of all relevant documentation for your sites.

Undertake an annual audit of property condition and adherence to established maintenance standards and security arrangements at each of the allocated Operation Centres, office facilities, workshops and facilities

Recommend areas for preventative maintenance to reduce the risk/cost related remedial works to Regional/General managers. Ensure that defects are addressed promptly, and that cost effective repairs are undertaken minimising operational disruption.

Manage appointed FM contractor(s) to ensure performance is in line with SLAs. Attend regular meetings to discuss performance and agree agrees to resolve any issues.

Work with procurement to oversee nationally delivered and compliance related services eg testing and maintenance of fire-fighting equipment, fire alarms and detection, lighting, emergency lighting, heating, water supplies, access doors/gates and lift equipment, etc. to ensure the continued safety and compliance of UK sites.

Security

Establish and implement security arrangements for all offices and Operation Centres, ensuring that security plans are in place that reflect business standards as well as specific local risks or configurations.

Keep abreast of developments and electronic security measures (CCTV, perimeter alarms, lighting etc) and manage an enhancement programme.

Log and rectify any security breaches or fire / contamination related incidents.

Regularly review local security arrangements (physical and electronic) and agree and deliver action plans with local and regional managers to address any areas for improvement.

Compliance

Work with Legal, Finance and H&S departments to ensure all projects and work consistently meet required standards and company controls.

Ensure all company properties remain compliant with relevant property legislation and regulations, for example EICR, LOLER, Workplace Regulations and Equality Act requirements.

Manage spend approvals and administration associated with contract, repair and development works.

Ensure hazards such as fire damage, vehicle fluid leaks, Legionella or asbestos are understood and effectively controlled/mitigated to provide a safe working environment.

Requirements

Essential

* Property/estate management experience across multiple sites.

* Clean driving licence and flexible approach to working location

* Demonstrable experience in overseeing large scale works programmes, with effective project and financial control

* Experience in acting as Client Representative during procurement of construction work

* Understanding of H&S and planning requirements related to maintenance and construction work.

* Strong communication skills and able to build effective relationships

* Strong commercial acumen

Desirable

* Recent/relevant qualifications, training and ongoing professional development in property, surveying, planning or building related disciplines (eg MRICS, CIOB qualification or appropriate courses).

* Knowledge of CAD drawings and experience in using CAD software tools.

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available

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