Job Ref: 212498053

Date: 2020-09-25 16:19:08

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Main purpose:

The Payroll Administrator delivers a proactive and flexible Payroll & HR service by providing relevant and appropriate HR support to all employees, whilst driving best practice and ensuring compliance with all Company procedures, documented policies and employment legislation.

Key Responsibilities:

* Process all changes to the weekly (220 headcount) and one monthly payroll (120 headcount) including starters, leavers and absence and year- end reporting.

* Manage weekly and monthly exceptions on the Time & Attendance system

* Manage new starters, leavers and changes to the membership of the private medical insurance, life assurance scheme and Company pension scheme.

* Ensure any leavers are processed in terms of informing the relevant personnel, ensure that an exit interview is is completed and HR and training records are archived.

* Assist with the Recruitment process from placing job roles with agencies/job sites to appointments and references.

* Maintain and update employee training records and ensure Compliance training is completed in accordance with the recommended guidelines.

* Ensure contracts of employment are issued to new starters and a personnel file is created.

* Collate data for annual submission of P11D’s

* Provide advice and support to staff on Company policies and procedures

* Check all contractor/agency timesheets against the time and attendance system on a weekly basis.

* Entering visitors on to the system and issue access cards.

* Ensure that the Company Car list is updated regularly.

* Participate as the HR Representative at employee meetings/hearings e.g. disciplinary and grievance.

* Proactively manage sickness absence in line with the Company’s absence management policy.

* Management of the allocation of Company Pool cars as and when required.

* Order mobile and desk phones for new starters and order replacements as and when required.

* Enter HR related Purchase Requisitions on to the ERP System.

* Collate information for Insurance Claims.

* Collate historical data for pension audits.

* Filing and general administration and ad-hoc letters.

Experience and Qualifications

* At least 2 years Payroll experience working with similar sized payrolls.

* Experience in using Miracle Pay would be an advantage but not essential.

* Experience with Microsoft office, excel, word, PowerPoint

* Previous HR experience desirable but not essential

* Good presentation and communication skills

* Excellent attention to detail

* Be an effective communicator with other departments within the organisation.

* Excellent organisational skills.

* Must have an approachable personality with the ability to handle sensitive and confidential information.

* Good Team player

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