Job Ref: 216001677

Date: 2022-03-09 14:02:20

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What this job involves

An exciting opportunity has arisen for a Facilities Coordinator to join a fast-paced account. The Facilities Coordinator will assist the Regional Facilities Manager in supporting the EMEA portfolio, leading a team and vendor group to manage the tactical delivery for the assigned property/facility and be the on-site key point of contact for the key stakeholders &/or client in the absence of the Regional Facilities Manager. The responsibilities will include site budgets, accounting and finance, maintenance planning and operations, contract services, occupancy support services and helpdesk (CAFM) management.

Contracts Management

* Ensure that all contracts are professionally delivered at the right cost and in line with the Jones Lang LaSalle Code of Ethics

* Support in monitoring expiry of contracts and initiate re-procurement if needed

* Continually assess contracts to ensure best value delivered to the client

Health & Safety Management

* Implement and manage safety procedures to ensure the provision of a safe working environment

* Ensure compliance with statutory regulations on fire, health and safety standards

* Act as ambassador for the SAFER initiative

SiteOperations Management

* Implement Industry Best Practice operations

* Assist and monitor to ensure all building procedures and performance measures are always maintained

* Ensure all Critical Environment (CEM) requirements are met

* Seek ways to reduce costs and improve operational standards

* 24/7 emergency call support and site attendance may be required

* Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures and performance measures.

Desired skills and experience for this job

* Experienced in facilities, property management, hospitality or related field

* Able to demonstrate knowledge of local health and occupational safety requirements

* Experienced in dealing with critical facilities and vendor management for specialized services

* Highly experienced in budget management and financial analysis

* Strong communicator with the confidence to communicate at all levels.

* Working in EMEA would be an advantage but not mandatory

* You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise

* You work collaboratively as part of a team to solve problems with professionalism and service focused approach

* You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

* You strive for excellence in what you do and share ideas for improvement

* You are familiar with computer equipment and programs (Word, Excel and Outlook)

* You are adaptable to work to requests and projects that may vary from day to day

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