Job Ref: 214039453

Date: 2021-06-23 09:45:14

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Full time, Mon-Fri, 37.5 hours per week

Job Summary

To assist the Senior finance Manager in the provision of a first class payroll, finance and administration function in support of the business for Ingram Content Group, Ingram Publisher Services Division.

Essential Job Duties:

* Using a 3rd party Cintra hosted and supported payroll system, process the monthly payroll data feed to allow the production of accurate and timely monthly payroll

* Responsibility for the validation and completion of the monthly payroll

* Ensure compliance with relevant payroll legislation, ie minimum wage, statutory payments

* First point of contact to respond to enquiries in relation to pay and pensions from associates

* Completion of the monthly payroll to ensure staff members are paid as per the company policy

* Designing and test inputting of payroll adjustments as they arise for time to time

* Building Reports and Bulk upload files

* Manage Auto Enrolment and Company pension scheme contributions through the payroll and pensions Portals

* Monitoring of pension deductions to Company Pension Provider. Ensuring consistent allocation of company contributions in line with pension rules and ensuring legal compliance

* Producing reports and data analysis for HR and other departments as required.

* Distributing forms such as P45, P60 and producing P11’d ensuring that submission deadlines are meet.

* Checking timesheets for pay adjustments and calculating correct employee pay by considering hours worked, sickness, absences, overtime rates, taxes, national insurance payments and other factors

* Processing holiday, sickness, maternity and paternity and other leave payments

* Processing Student Loans, AOE, Court Orders, Child Support or other deductions from payroll

* Processing commissions and bonuses

* Processing leavers

* Answering employee questions about their timesheets and payslips

* Processing PAYE deductions and payroll information for HMRC

* Completion and processing of HMRC or Government Statistics paperwork as required

* Verifying direct debit banking information from employees

* Concur Expenses processing – Processing and payment of employee expenses; analysing expenditure as per company policy and HMRC rules ensuring all employee or employer Tax or NI deductions are captured if appropriate

* Processing cash, cheques and electronic payments

* Process and approval of purchase invoices as per agreed deadlines ensuring the month end is closed by 2nd working day (1st on a bank holiday week)

* Accurate recording of invoice descriptions and general ledger codes

* Payment of purchase invoices as per agreed payment terms on a weekly basis

* Management and Processing of Publisher Compensation (Pub Comp)

* Ad-hoc duties, admin and finance project work as directed by the Senior Finance Manager

* Where necessary provide cover for absent finance team members

* To be responsible for your own Health and Safety and be aware of factors affecting your colleagues in order to maintain a safe environment.

* To report any accidents, potential hazards to your Line Manager immediately

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