Job Ref: 213925858

Date: 2021-06-08 14:27:50

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Our client is a well-established law firm recognised throughout the Chilterns, Home Counties and Thames Valley as a leading provider of high quality legal services. They work with a broad range of both corporate and private clients across their seven offices.

They are looking for a Legal Secretary to join the nominated Partner and department Fee Earners in the Family and Divorce team in their High Wycombe office. You must be a strong team player with a proactive positive and can do attitude. Willing to embrace the team’s vision of “being there for” the client and for each other.

Confident in using their initiative and to work with the team in looking for ways to improve the department’s performance, client satisfaction and the team’s wellbeing.

Duties to include:

* Providing general assistance and support to Fee Earners to ensure that clients’ matters are dealt with as quickly and efficiently as possible. Use of initiative important.

* Providing full secretarial support including typing of correspondence and legal documents. This currently includes 3 fee earners.

* Answering incoming telephone calls from new and existing clients and being a key point of contact.

* Strong command of Microsoft office (including Excel), Adobe Pro and preferably an understanding of Case Management systems.

* Correct matter set up, filing of correspondence and other papers and ensuring compliance where appropriate.

* Strong organisational skills and attention to detail essential.

* Ability to work within Court timetables. This would include working under pressure / tight time constraints on some occasion.

* Proper maintenance of the Fee Earner’s files including timely filing of papers and recording the movement of files handed to another Fee Earner or removed from the office.

* The timely preparation of bills as directed by the Fee Earner

* Accepting cash or cheques from clients in payment of costs, disbursements or on account of costs and ensuring that a RECEIPT FORM is completed and handed with the payment to the person responsible for banking.

* Making appointments for the Fee earner and keeping his or her diary up-to-date

* Maintaining a back-up record of all key dates on the Fee Earner’s matters

* Photocopying urgent documentation

* Timely delivery of outgoing correspondence to the mail point

Secondary Duties may include

* Carrying out general Secretarial Duties for other Fee Earners when requested to do so by a partner

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