Job Ref: 214610319

Date: 2021-09-08 14:32:46

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Techniche Global are working with a leading engineering technology company to appoint a Facilities Administrator.

Main Responsibilities:

* Support all facilities for daily and scheduled maintenance activities.

* Raise Purchase orders for service contracts, materials/stock, preventative, and reactive work in accordance with facility manager.

* Vendor contract reviews and management

* Health & Safety – support on site, attend safety meetings etc and maintain health, safety, and security within premises.

* Compliance activities – ensure statutory services are booked and arranged including ensuring that the documentation is up to date.

* To plan and conduct schedule audits on the performance of the contractors to ensure that their performance continues to provide the best value for money and quality of service.

* Company car management – ensure driver documentation is up to date meet regulatory requirements such as insurance checks.

* Catering – ensuring all stocks are necessary ordered and meeting rooms and catering requirements are met.

* Contractor meetings – arrange and attend contractor meetings as required.

* Support for accounts teams – setting up new vendors, invoice resolutions.

* UK Facilities Sharepoint – update the site on a regular basis to ensure all information is up to date as this is the main site used by all facilities compliance audits.

* Maintain vendor register and ensure all vendor information/documentation is up to date, as per company policies.

* Update, maintain and manage various facilities compliance tools.

* Arrange and manage the occupational activities as required by sites and maintain registers and employee information.

* Produce monthly reports for Facilities department, e.g.: Goods In and Reception

* Provide reception cover, as necessary.

* Provide adhoc administrative tasks on behalf of other departments.

* Action and maintain all databases relevant to reception (E.g., Facilities, UK Compliance & UK Reception)

* Communicate accurately with internal and external customers.

Previous experience in a Facilities role is essential

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