Job Ref: 214581221

Date: 2021-09-04 12:59:37

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This exciting opportunity requires a self-motivated, highly organised, proactive and personable individual. As this role bridges both administrative and technical functions, you will need to have a good understanding of technical equipment and an eagerness to learn more. We are looking to appoint a full-time technical admin assistant to support our busy equipment rental department. This is an entry level clerical position and suitable for someone who is looking to make a career start within the AV industry. Working closely with both the kit room technicians and office booking teams, your role will be to support these teams by undertaking Technical administration tasks on a day-to-day basis.

Role and Responsibilities
● Clerical tasks including preparing/sending reports, logs, and records, and maintaining databases
● Stock availability checks
● Updating the asset management system with pricing and details for equipment
● General admin: responding to client emails, raising purchase orders, updating spreadsheets
● Answering the phone, responding to email queries
● Dealing with suppliers and purchasing of technical equipment
● Managing collections and deliveries
● Producing labels, picking lists and other documentation for stock movements
● Preparing works orders, kit lists and paperwork for production
● Ad hoc tasks relating to your role

Candidate Requirements
● Common sense and initiative, with the ability to work unsupervised under pressure while working to tight deadlines
● Conscientious with a positive can-do attitude
● Excellent verbal and written communication skills
● Ability to learn at a fast pace
● Strong organisational and time management skills
● Flexibility – the company priorities often change unexpectedly, candidates need to possess
the ability to switch tasks at short notice to meet the business needs
● Discretion – working in highly sensitive areas of film production
● Computer literate – strong competency with Google Drive, the MS Office suite – Excel, Word,
Outlook & Apple, with ability to learn new programs quickly
● A creative thinker with the ability to troubleshoot issues quickly and effectively
● Have excellent interpersonal skills, and be able to work collaboratively throughout an organisation
● Strong relationship building skills and the ability to work with people at all levels is essential
● Attention to detail, organisation, follow-through, initiative, and ability to identify and anticipate
challenges, before they arise, is very important to the role of technical administrative assistant

Working Conditions
● Competitive salary linked to experience
● 45 hour week, Monday to Friday, 08.00-18.00 with a half-day off
● Holiday 28 days per year including bank holidays
● Scope for overtime
● Pension scheme

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