Job Ref: 214443937

Date: 2021-08-16 15:46:24

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Calendar management. Effectively manage senior leader calendars, scheduling meetings and responding promptly to meeting requests to make the most efficient use of their time. Including making room bookings, pre-read preparation and visitor registration.

* Business travel. Work closely with other BP offices and external agencies to prepare itineraries and agendas, arrange all transport and accommodation for senior leaders, and prepare visa documentation where required.

* Meetings: Draft actions/minutes from key Senior Leadership meetings as and when required

* Expenses. In accordance with BP policy, provide support if required related to the management of travel and entertainment expenses of senior leaders.

* In accordance with BP policy, ensure relevant entries are made to the Gifts & Entertainment register.

* Prepare and produce correspondence on behalf of senior leaders.

* Maintain organisation charts & distribution lists where needed.

* Arrange logistics and venues for offsite meetings.

* Support Group Strategic Planning team with ad-hoc requests, arrange couriers, meeting support, project support, training on new BP systems, onboarding of new team members, keep team updated on HSSE issues.

* An ability to be flexible and adapt quickly to changes resolving any issues accordingly.

* Ability to prioritise workloads and cope with unpredictable work requests.

* Comfortable interacting in person, via phone and by email with a diverse range of internal and external stakeholders, including senior executives.

* Build strong working relationships with BP staff globally and with external contacts. Operate strong relationships with support staff in offices of all senior executives and key external contacts.

* Ability to learn BP work processes and systems.

* Able to work on own initiative and equally as part of a team

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