Job Ref: 214465989

Date: 2021-08-18 16:54:54

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Workforce Planning Support Lead

Milton Keynes

Call Centre/MSP

£38,000 – £48,000

Job Role:

Compiles staffing level requirement forecasting and workplace scheduling in call?centre environments. Prepares reports to determine call volume, calling patterns, service trends, and staff productivity. Tracks vacation schedules, shift change requests, and monitors new?hire, holiday, and seasonal shift needs. Updates and maintains scheduling database with current information.

Essential Functions:

1) Oversees the administration of the call centre phone system. Addresses all unplanned changes/adjustments to scheduling and call volumes and drives service levels through the adjustment of staffing to assure service levels. Assists management by managing the day?to?day operations by monitoring adherence to schedules, service levels and incoming call volumes. Mentors and provides training to less experienced Workforce Planning Support Specialists in their respective job requirements.

2) Analyses call centre data to identify work flow anomalies and establish call volume trends to forecast staffing levels, reduce variances from schedules and increase effective use of staff resources to meet productivity goals and objectives. As the Subject Matter Expert (SME), establishes repeatable processes for data mining, assists management with creation of defined processes and procedures.

3) Creates, reviews, and presents to management reporting that may include dashboard reporting, scorecards, and presentations of call centre statistics such as call volume trends, variances from staffing schedules and performance to established service level metrics. Recommends, reviews and implements additional reports, dashboards and scorecards to enhance the reporting capabilities of the team. Leads improvement initiatives, recommends the best course of action and implements efficiency enhancements.

4) As the SME, meets the business needs of internal and external clients by making recommendations for improving workforce utilization for proper shift coverage to accommodate expected/unexpected changes in call volumes, service activity or resource availability. Monitors workflows, service levels, call volumes and schedule adherence of Customer Service Representatives (CSRs) to proactively determine, recommend and implement resource and schedule adjustments to ensure internal and/or client service levels and customer satisfactions goals are met. Maintains the Workforce Planning Tools by entering real?time exceptions (absence, tardiness, early departure, meetings, overtime, call outs, etc.). May assist management by serving as the escalation contact for requests such as time off, shift trades, and intraday scheduling changes.

Competencies

· Core Competency Results Orientation

· Importance Medium

· Additional Competency Critical and Analytical Thinking

· Importance High

· Role Summary

· Essential Functions

· Core Competency

· Importance

Skills / Knowledge

As a highly skilled specialist, contributes to the development of concepts and techniques. Completes complex tasks in creative and effective ways. Ensures tasks of team are competed in a timely manner.

JOB COMPLEXITY – Consistently works on complex assignments requiring some independent action and a high degree of initiative to resolve issues. Makes recommendations for new procedures. Oversees a team and coordinates daily work covering multiple assignments.

SUPERVISION – Determine methods and procedures on new assignments with some independence. Often acts as a facilitator for group. Is formal team leader.

Qualifications / Experience using:

· Excel

· Access

· IEX Workforce Management System

· Avaya Call Management System

· Hyperion Budgeting Software

· Typically Minimum 6+ Years Relevant Exp ? Experience in the use of Management Information Technology

· High School Diploma or Equivalent ?

Preferred Qualifications

· Typically Minimum 8+ Years Relevant Exp

· Experience in call centre resource management

If this sounds of interest to you, please apply to the role or submit your CV to (url removed)

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