Job Purpose:

Producing Purchase Ledger and Subcontractor Payment Runs

Responsibilities and Accountabilities:

* Preparing Purchase Ledger Invoices for BACS and Cheque Payment Runs

* Sorting of incoming invoices through the email system.

* Matching Delivery notes, Hire sheets and Credit notes to Invoices.

* Chasing for Proof of Deliveries from suppliers and checking authorisation levels.

* Distributing and Tracking the Process of Invoices on the Accounts system

* Coding / Posting E-Procurement and E-Finance Invoices

* Scanning documents onto the Shared database including input and retrieval of information

* Dealing with Suppliers reminder letters and telephone queries daily

* Dealing with Queries for Procurement Invoices and Liaising with suppliers and the Buying Department to resolve issues

* Ensuring all queries are logged and updated regularly onto the system

* Producing a monthly spreadsheet of outstanding invoices to the Buying Department

* Preparing the Subcontractor System for a weekly payment run

* Entering Subcontractor White Cards and payment reports onto the system

* Ensuring the correct rate of VAT has been calculated and chase for VAT & TAX invoices.

* Entering Contra Charges onto the system, issuing contra letters to the Subcontractor and resolving any contra charge disputes

* Generating a payment proposal incorporating VAT and CIS deductions

Technical Competencies:

* AAT Level 3 or above

* 2 years’ Experience of Accounts Payable

* Knowledge of Microsoft Applications

* Experience using Excel

Person Specification:

* Proactive, self-driven, results-oriented with a positive outlook

* Keen to deliver exceptional customer service

* An effective leader, motivator and mentor

* Flexible and reliable

* Credible, and comfortable in dealing with a wide variety of stakeholders

* Reliable, tolerant, and determined

* Team player

* Empathic communicator, able to see things from the other person's point of view

* Well-presented and business like

Please note our standard working hours are 8am until 5.30pm Monday to Friday