Job Ref: 213238707

Date: 2021-02-24 08:49:12

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Job Purpose:
To provide a high level of support to the Managing Director. To act as point of contact both internally and externally. This is a proactive role, which requires someone who is able to consider wider team issues whilst developing and refining the service.
Responsibilities and Accountabilities:
* Manage the Managing Directors day-to-day calendar, including inbox management, arranging meetings and prioritising appointments accordingly.
* Preparing agendas, collating briefing notes, tracking actions and organising meetings rooms ahead of meetings.
* Provide administrative assistance, such as typing minutes, memos, agendas, letters and other documentation.
* Assisting with presentations, reporting and collating information packs on behalf of MD and Land Director.
* Coordinating meeting schedules for the Operations Board and the Exec Board.
* Co-ordinating monthly breakfast meetings
* Maintaining (an electronic) ‘day-book’ file for the Managing Director ensuring the latest most up-to-date documents are present.
* Coordination of annual Employee Survey.
* Draft response letters to customers/ stakeholders
* Providing refreshments for board meetings
* Identifying areas of improvement and introducing new processes.
* Monthly Expenses
* Raising Purchase Order’s
* Collation of monthly business newsletter
* Be lead Berkeley Foundation Representative for the business
* Lead events committee with calendar of events
* Organising Events (Christmas party, Summer Party, Staff Updates, Corporate Events)
Technical Competencies
* Experience using the Microsoft Suite – Outlook, Wood, Excel and Powerpoint
* Secretarial Skills
* Expereince audio typing.
* Shorthand an advantage
Person Specification:
* Takes pride in and enjoys being a part of an administration team.
* Reliable and a good timekeeper.
* Be immaculately presented
* A flexible approach and willingness to ‘muck in’ when needed
* Detail oriented – excellent attention to detail, especially in written communication
* Super driven, proactive and open to working additional hours if necessary
* Ability to treat confidential information with appropriate discretion and have a high level of integrity.
* Exceptional organisational skills – able to juggle shifting priorities and manage tasks to successful completion.
* Ability to work effectively with minimal supervision – you thrive in a fast paced environment, are independent and are always a step ahead.
Please note our standard working hours are 8am until 5pm Monday to Friday

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