Job Ref: 213991456

Date: 2021-06-16 13:11:29

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The role

To provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerHighways and project processes and procedures.

To provide administrative support to the project team, encouraging at all times the use of Workspace as both an information resource and an archiving system.

Key accountabilities

To provide a complete administration function for the project
Maintain document control processes with regard to non- revisable documents, ensuring appropriate capture and storage of soft and hard copy material, particularly to ensure all incoming and outgoing correspondence is logged, scanned and uploaded to Workspace according to the project protocol
Ensure that site paperwork is being captured correctly and being filtered through to all those necessary and according to the project management team's distribution lists.
Support the project team in their use of Workspace and develop a good knowledge of the system, becoming a key user and first port of call for queries and issue.
Process invoices / file delivery notes/orders etc. Assist the Quantity Surveyor with month-end cost reporting/day book analysis.
Maintain records of planned staff absences from site including leave, training & meetings as well as meeting room & hot desk bookings
Help Cover effective reception service; answering phone calls, greeting visitors and passing messages to the project team as required
Prepare meeting rooms for important meetings, ensuring all required equipment/refreshments are available
Assist the document controller and be able to provide holiday/sickness cover for key doc control tasks
Input data from all tickets onto the Works Order Spreadsheet as set out
Enter the completed tickets on Dead Sure update system and close.
Enter the completed tickets on Mayrise update system and close
Raise tickets from Scouts report and print tickets.
On return of All Completed tickets update spread sheet of completion dates
Check for invoices on the works space system and print
Enter the POD tickets on the Hammer comms system
Also updating the spreadsheet that goes with the PODs.Skills & experience

At least 4 GCSE's (or equivalent) including English

At least 2 years' experience in a similar role

Other

Competitive salary plus excellent benefit package

Location

Location: Slough/Bracknell/Maidenhead

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