Job Ref: 213901502

Date: 2021-06-04 13:40:29

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Administrative Assistant ( Planned Maintenance)

FTC 12 months Maternity cover 

Aylesbury base with some agile working

Salary: £26,954 per annum

Good range of company benefits

Full time – 37 hours per week

Are you self-motivated, passionate about helping people and keen to join a dynamic organisation? This may be the perfect position for you!

About Us

Vale of Aylesbury Housing Trust is a ‘not-for-profit’ Registered Provider of affordable housing for nearly 20,000 people living and working in Aylesbury and across Buckinghamshire and beyond. 

we own and are responsible for over 8,500 homes,

Our annual turnover of over £45 million,

We have more than 270 employees,

We aim to make a significant social and economic contribution within the communities where we work.

Our Future

We are a dynamic organisation seeking to provide over 1000 new homes by 2025 while also increasing flexibility with the way we work and improving our environmental impact.

About the Role

This is a fantastic opportunity for an experienced Administrator  to join our team.

On the Job you will be :

Monitoring various programmes of work to ensure all referred work is completed within official Trust timescales.

Maintaining contract files and administrative records.

Preparing reports and other documents for publication.

Providing telephone cover and assist in the administration of timesheets.

Assisting Contract Surveyors in the raising of works orders, processing orders, administration of E-tenders as required for various projects.

Assisting in the investigation and response to complaints in accordance with the complaints procedure.

Liaising directly with Trust residents and trade operatives.

Arrange meetings, including booking venues, arranging catering, as required and to prepare agendas and take minutes as required

About You

We’re looking for someone who understands how to connect with people and is great at administration

If you’re open minded, confident, compassionate and want to learn more about Planned Maintenance then we’d love to hear from you!

You will ideally have skills and attributes that include:

Excellent typing to RSA III level and word processing skills. Proficient in minute taking.

Proficient in the use of IT applications e.g. Outlook, Word, Excel and PowerPoint.

Good planning, organisational and coordinating skills.

Strong verbal and written communication skills with confidence in communicating with all levels of management, staff and the general public.

3 years experience as an administrator in a multidisciplinary environment e.g. a repairs and maintenance business.

Excellent organisational, time management and prioritisation skills.

Analytical skills to a level which allows the sifting and analysis of information.

Resilient, highly motivating, enthusiastic, ability to influence others.

The minimum qualifications required  : 

– 3 GCSEs or O Levels plus previous experience in a similar role

Benefits include

28 days holiday plus Bank Holidays (pro rata for part time)

Discretionary performance related payment

Contributory pension scheme

Flexible working

Health Cash Plan

Workplace Options Employee Assistance Programme

Employee discount scheme

E&D Commitment
Our Vision and Values express our commitment to becoming a leader in our field, providing quality affordable homes and investing in Aylesbury Vale’s diverse communities. As part of our continued commitment to our workforce accurately reflecting the community we represent, we welcome applicants from BAME backgrounds, and applicants who have status as an individual with a physical or mental disability, as part of our ongoing commitment to Equality and Diversity. We are a Disability Confident Employer.

Closing date: 18th June – midday
Interview date: to follow shortly after closing date

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