Job Ref: 212459107

Date: 2020-09-17 17:59:02

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Fun provider of outdoor recreational spaces is hiring a Sales & Operations Administrator. You'll provide accurate administrative support to enable the efficient operation of the company's activities within ISO9001 procedures.

Role Info:

Sales & Operations Administrator – Maternity Cover
£23,000 + 25 days holiday pro rata

Who we are:

We specialise in the design, supply and installation of Playground, Outdoor Gym, and Fitness Equipment.

Sales & Operations Administrator Key Responsibilities:

+ Receive and manage as required all incoming telephone, written and electronic enquiries
+ Maintain Company Database on Salesforce – update as required
+ Complete relevant administrative duties following customer or supplier contact. For example, adding / updating potential client details in Salesforce, converting leads, sending brochures/information and setting up appropriate follow up activities.
+ Assist in the preparation of quotations, bids and tenders including the completion and submission of these bids to required deadlines.
+ Manage the receipt and logging of essential order information from client to enable efficient contract fulfilment in conjunction with Operations team.
+ Manage Case object – log, manage works and client communication to completion and close as required
+ Ensure completed site list is kept up to date
+ Create Purchase Orders and Invoicing
+ Manage Engineers diary and create any reports required using PSS Live
+ Maintenance of electronic client job files including any relevant filing/works, instructions/sign off confirmations
+ Update price lists as required
+ Completion of paying in book and advising group accounts team of details.
+ Visit Bank and Post Office as required to pay in cheques received and submit bids or postage requirements of the business to required timescales
+ Manage franking machine operation
+ Manage central voicemail including call distribution and callbox deletion/updates as required
+ Request client references, chase response, file and distribute as relevant
+ Manage kitchen/office supplies and stationery
+ Any other administrative related activity as directed by line manager.

Personal Attributes:

+ Confident and enthusiastic in order to advocate of the business and its products/services
+ Excellent communication and telephone skills
+ Strong interpersonal skills at all levels
+ Customer focussed
+ Flexible and proactive work ethic
+ Self-motivated

Experience/Qualifications/Knowledge:

+ General Office Administration experience is required for this role.
+ Strong IT skills including email, Excel, Word and Internet.
+ Multi-tasking is essential for this busy fast-paced role.
+ Some small travel required – car user preferable.
+ Experience of Salesforce will be an advantage.

This role is for maternity cover but with a possibility to be extended if business circumstances permit.

Interested? Apply here for a fast-track path to the Hiring Manager

Application notice… We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR

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