Job Ref: 213933126

Date: 2021-06-09 10:13:35

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Excellent opportunity to join one of the leading Play, Sport and Surfacing providers in the UK, based in our offices in Buckinghamshire.

Role Info:

Sales & Operations Administrator – Job Share
Stoke Mandeville, Buckinghamshire
Part Time –Afternoons-Mon to Friday
£12,000 – £12,500 depending on experience (for 21.5 hours)

PLEASE NOTE – This is a part time position with 21.25 hours per week over 5 days with the following hours 12:45pm. – 5:00pm. Monday to Thursday and 12:45pm. – 4:00pm. Friday. These days / hours are non-negotiable due to the job share nature of the role and the requirement to provide full time cover upon the existing employees return at the end of August.

The Role:

Reporting to the Director you will job share with our existing Administrator (who is looking to return from maternity leave and to work mornings across a Monday to Friday week), providing accurate and expedient administrative support to the Company and to enable the efficient operation of the Companies activities within our ISO9001 procedures.

Key Responsibilities:

+ To receive and manage as required all incoming telephone, written and electronic enquiries
+ Maintain Company Database on Salesforce – update as required
+ To complete relevant administrative duties following customer or supplier contact. For example, adding / updating potential client details in Salesforce, converting leads, sending brochures / information and setting up appropriate follow up activities.
+ Assist in the preparation of quotations, bids and tenders including the completion and submission of these bids to required deadlines.
+ Manage the receipt and logging of essential order information from client to enable efficient contract fulfilment in conjunction with Operations team.
+ Manage Case object – log, manage works and client communication to completion and close as required
+ Ensure completed site list is kept up to date
+ Maintenance of electronic client job files including any relevant filing / works instructions / sign off confirmations
+ Completion of paying in book and advising group accounts team of details.
+ Visit Bank and Post Office as required to pay in cheque’s received and submit bids or postage requirements of the business to required timescales
+ Manage franking machine operation
+ Manage central voicemail including call distribution and callbox deletion / updates as required
+ Request client references, chase response, file and distribute as relevant
+ Manage kitchen / office supplies and stationary
+ Assist before, during and after any marketing campaigns and exhibitions as required.
+ Any other administrative related activity as directed by line manager.

Personal Attributes:

+ Confident and enthusiastic
+ Excellent communication and telephone skills
+ Strong interpersonal skills at all levels
+ Customer focused
+ Flexible and proactive work ethic
+ Willingness to integrate with the existing job share and to occasionally provide additional cover for holidays, absence etc.
+ Self motivated

Experience/Qualifications/Knowledge

+ General Office Administration experience is required for this role.
+ Good IT skills including email with attachments, Excel, Word and Internet.
+ Experience of “Salesforce” software package will be an advantage.

We want our workforce to reflect the makeup of the communities we serve. We therefore welcome applications irrespective of gender, ethnic origin, religion, belief, sexual orientation, age or disability. Non-EU nationals will be required to prove working status.

Interested? Apply here for a fast-track path to the Hiring Manager

Application notice… We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR

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