Job Ref: 213972599

Date: 2021-06-14 16:15:12

Apply Now

Hours: Mon-Fri 12-5pm (set shift)

£21-22k pro-rata + 5% AEIP bonus + health after 2 years service & social club membership with heavy discounts

Techniche Global are working with a engineering technology company to appoint a Receptionist to work in Milton Keynes.

Main duties:

* Ensure that the Reception is maintained in good working order.

* Meet and greet customers/staff visiting the company and direct them to the appropriate locations and departments.

* Call management, transferring calls to relevant departments. Operates a single or multiple position telephone system.

* Telephone directory, maintain information as received, issue twice annually.

* Creating of wireless accounts for visitors to following company procedure

* Management of visitors and security passes, ensuring Health, Safety & Security requirements are met.

* Room booking, diary arrangements and setting up of meetings rooms in the morning.

* Liaise with Facilities Maintenance to organise room layouts & necessary equipment to meeting rooms.

* Management of catering (placing orders, ensuring internal documentation is always maintained)

* Catering; weekly invoice order checking for payments; maintain the information spread sheet for monthly reporting; ensuring all stocks are necessary ordered and meeting rooms and catering requirements are met.

* Where necessary assisting with the serving catering to meeting rooms

* Training of new staff on reception and security teams

* Management of expense system (e: g scanning and logging of employee expenses)

* Expenses: maintain the log of expense types for further management reports and produce these reports; monthly auditing of reports and feedback to facilities manager

* Ensuring training delegates list is maintained daily and sent back to the training administrator.

* Update the reception manual on a quarterly basis.

* Daily reception statics are maintained and transferred to the monthly statistics sheet.

* Assist with mail shots on behalf of other departments.

* Provide adhoc administrative tasks on behalf of other departments.

* Action and maintain all databases relevant to reception (E.g., Sharepoint/Excel Db) and communicate accurately with internal and external customers.

* Any other tasks to be performed where necessary.

Key Skills:

* Previous reception experience

* Microsoft Office skills – you will be tested on Excel skills (including v look ups) as part of the interview process

Apply Now