Job Ref: 215475887

Date: 2022-01-05 11:24:39

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My client is entering into a period of significant and exciting change. This role will help support the delivery and growth of the new project organisation and help achieve excellence in project delivery.

Reporting to the Director of Group Projects, this role holder will support both the Director and the project department, providing administrative support, working closely with all members of the department and the wider organisation, ensuring objectives are met timely and entirely. The main areas of responsibility will include:

Diary management for the Director.
Arranging of meetings, site visits, training events
Meet and greet visitors at all levels of seniority
Support the onboarding for new starters on the project team
Attend meetings, take minutes, keep notes and manage the action tracking database on behalf of the team
Provide administrative support in areas such as purchasing and maintaining stationery stock, purchase requests, support the team with IT issues and maintain the team's asset register of IT equipment
Raising purchase requisitions / service entries in SAP
Owner and management of department Time booking system, providing reports to personnel where required
Liaising with BU's assistants and secretaries on a frequent basis
We are now looking for an individual who can make a difference and add value to our existing Team, the following skills and experience will provide an indication of the types of Team Players we are looking for:

Excellent organizational and planning skills with the ability to respond to changing priorities, supporting a busy workload and multiple priorities.
Strong attention for detail including document management, formatting and control.
Professional and competent level of all Microsoft Packages (especially Outlook, Excel, Word, Visio, Project and expert Power Point skills) as well as company systems to manage – time booking, requisitioning, expenses and travel.
Conversant in business English and business language specific to role location

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