Job Ref: 214581221

Date: 2022-01-28 09:37:01

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The company is a rental house supplying specialist film equipment to film and TV production companies worldwide. We also offer managed storage, maintenance and technical support services to film crew working in the film and television industry. We are a young company, but our commitment to innovation, technical excellence and customer service has quickly established us as a leading company within the industry and we already service many leading feature film franchises, high-end TV productions and TV commercials in the UK, Europe and across the world.
Role
We are looking to appoint a full-time Procurement / Admin Assistant to support our busy equipment rental department. This a clerical position and suitable for someone who is looking to make a career start within the industry. Working closely with both the kit room and office booking teams, the role will support these teams with various administration tasks – purchasing new equipment and updating our asset management platform with the relevant product details; tracking purchases & handling shipping. The role bridges administrative and technical departments so a good understanding of technical equipment and an eagerness to learn more is essential, attention to detail and strong numeracy skills are vital.
Responsibilities
* Working alongside the Technical Manager with cost comparison and analysis for product procurement; dealing with suppliers and purchasing of technical equipment
* Tracking purchases and handling shipping, imports/exports / dealing with customs
* Updating the asset management system with pricing and details for equipment
* Clerical tasks including preparing/sending reports, logs, and records, and maintaining databases
* Stock availability checks
* General admin: responding to client emails, raising purchase orders, updating spreadsheets
* Answering the phone, responding to email queries
* Managing collections and deliveries; updating the tracking database with shipping information
* Producing labels, picking lists and other documentation for stock movements
* Preparing works orders, kit lists and paperwork
Requirements
* Excellent numeracy skills and attention to detail
* Ability to learn new systems and processes quickly
* Common sense and initiative, with the ability to work unsupervised under pressure whilst working to tight deadlines
* Conscientious with a positive can-do attitude
* Excellent written and verbal communication skills
* Good organisation and time management skills
* Computer literate – competency with Google Drive, the MS Office suite – Excel, Word, Outlook & Apple products, with ability to learn new programs quickly
* Excellent interpersonal skills and the ability to work collaboratively throughout the organisation
Working Conditions
* 42.5 hours average per week within our main hours of business – 8am to 6pm – with the flexibility to work outside of these hours if required
* Monday to Friday – very occasional weekend hours may sometimes be required
* Holiday – 20 days plus UK bank holidays

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