Job Ref: 213505842

Date: 2021-04-08 15:20:48

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Office Manager
Perm Role
Based in Calvert, Buckinghamshire
25-30k

Summary of Role:
Commitment to excellence and offering maximum flexibility in supporting a Project Manager, or team of Managers across the full spectrum of secretarial and administrative functions.
Tasks & Responsibilities:
* For all correspondence, reports and information: prepare, sort, maintain (both electronic and hard copy), copy and communicate as required. Draft responses to correspondence and brief manager.
* Ensure that all office facilities and consumables are provided and maintained in an organised manner.
* Ensuring that the management of general administration is coordinated on a daily basis to ensure that your office runs smoothly and all paperwork is kept accurately filed and stored resulting in a tidy office / environment.
* Determine and define work priorities, keeping your team informed, in order to maximise the use of your time
* Support site team in preparation of correspondence and reports.
* Implement the Office Systems including training and administration.
* Maintain and manage diary schedules for your Manager(s) daily and ensure that all meetings are held within the timescale, with necessary paperwork prepared and issued in advance

* Planning and coordinating travel itineraries to enable your Manager(s)' stay to run smoothly and according to plan.
* Effectively plan, organise and where appropriate implement functions/ events/ conferences within budget
* Take minutes at meetings, transcribe and accurately present them back to the meeting, in particular identifying actions and bringing issues to the appropriate persons attention
* Identifying actions from previous meetings, in advance, and bringing it to the appropriate person's attention.
* Preparation and distribution of all papers, in advance of the meeting, so that all attendees are able to prepare and have the relevant paperwork so that the meeting runs smoothly.
* Typing of correspondence, possibly dictation, photocopying, faxing, etc and ordering stationery

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