Job Ref: 215291134

Date: 2021-12-01 11:06:39

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Insight Employment are seeking an Office Administrator to work for client of ours in Milton Keynes.

Job Brief: –

As an office administrative, the effective and efficient running of the office including dealing with queries either in person, telephone or email remains a core part of your daily duties. Other duties we will expect you to perform include but not limited to: –

* Maintaining a positive and professional relationship with our clients including service users and their families

* Maintaining a cordial relationship with other staff

* Support with auditing of the organisation’s system including but not limited to daily notes, MAR charts and staff compliance. This should be done regularly to ensure that any issues are picked up and dealt with swiftly.

* Checking and auditing Careline system that staff are logging in and out properly and taking appropriate action where required.

* Assist in completing the weekly rota in conjunction with the assigned staff.

* Dealing with safeguarding and complaints effectively and in line with the organisation’s policies and procedures

* Ensuring the applicants are booked for interviews and information they require like application form are made available to them

* Ensuring that the Careline system is kept up to date. All new service users and staff details are uploaded and kept up to date.

* Staff files are kept up to date

* Complete the staff hours into the system and liaise with the accountant

* Contribute to the general cleanliness of the office

* Attend any training that is deem fit for your position by your manager

* Take on any responsibilities asked by the manager as long as it is within reasonable demand

* Support with assessment and review of new and existing packages

* Support with supervision of your team and the care staff

* Any other duties that might be assigned by the manager

Skills: –

* Must have full UK driving licence

* Competent in the use of Word, Excel and other Microsoft packages.

* Office management skills are essential.

* Good telephone manner is required, the post holder will need to liaise with a variety of professional people.

* Team player to support in other aspects of the organisation

* Ability to work independently and demonstrate initiative are qualities that we are looking for in this role.

* 2 years office management experience

* Experience within the health care sector will be an advantage

* Knowledge of accounting systems to calculate and resolve staff or invoice queries will be an added advantage

Hours: –

Monday to Friday – 9am – 5pm with possibility of movement on either side

Some weekend on call or emergency cover will be required

Salary: –

Temp £10.00 – £12.00 depending on experience

Perm £19,000 – £22,000 per annum depending on experience

This is a temp to perm position to a suitable candidate

If this sound like your next career move, please send your cv.

Unfortunately, due to the high number of responses we receive it is not always possible to respond to every application. If you do not hear back from us within 7 days, please assume that you have been unsuccessful on this occasion. We will however retain your details on file and may contact you should another suitable vacancy arise

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