Job Ref: 213441445

Date: 2021-03-26 15:28:18

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Purpose of Fleet Administrator Job

One of our highly successful clients located in Milton Keynes require a Fleet Administrator to be responsible for all administrative tasks relating to managing their fleet.
Within this role you will be the point of contact for your customers and prospects, owning and handling customer enquiries.

Arranging vehicle deliveries, preparing and completing all relevant paperwork and ensuring a smooth process for the delivery of all customers' vehicles.

Key Features
1 Administrate all vehicle installations when new fleet is received into the business
1.1 To implement and maintain regular data integrity audits of the fleet to ensure accuracy of input regarding vehicle rates & model descriptions
1.2 Prepare weekly payment runs by updating received invoices onto a master build sheet and ensuring registrations are on the vehicle tracking system
1.3 Add all new purchase orders for vehicles onto the system and keep track within this of quantities received
1.4 Liaise with suppliers in order to manage and minimise any outstanding debt and monitor invoices in query
1.5 Assist with allocating trackers to correct vehicles on the website and ensure customers have visibility of their fleet
1.6 Answering of incoming calls and ability to deal with majority of queries falling within the job holders remit
1.7 As the role involves interaction with many departments in the business it is ideally placed to identify potential weaknesses in processes or systems which could be made safer or more efficient
1.8 Ability to recognise error or flaw areas and to make reasonable and effective suggestions

Skills and knowledge

2 Knowledge and experience in an administrative position
2.1 Experience within the automotive industry is an advantage but not essential
2.2 Ability to work under your own initiative managing a varied workload and completing tasks within a pre agreed time scale, and to a high standard without prompting
2.3 A professional phone manner and interpersonal skills are essential
2.4 Knowledge of Microsoft office, especially Excel and Word
2.5 The ability to develop and maintain their own reports to audit data and provide analysis as required by the business

Valid driving licence essential

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