Job Ref: 215082663

Date: 2021-11-04 17:24:38

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CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator / Receptionist to join the team located in Milton Keynes. The successful candidate will be responsible for all aspects of administration duties in support of the Operations team.

Key Tasks:

* Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed

* Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training – seek support from the EHS Coordinator with booking training

* Support with the administration of workplace inspections

* Services include, but are not limited to: Concierge, Reception, Food Services, Document Services, Mailroom Services, Record Archiving, Office Supply Management, Space Resets – moves, adds, changes, and furniture management

* Conference, meeting, and event management including room booking, coordination, planning as needed

* Analyse the waste data and produce stats

* Support the technical team with timesheet data entry

* Support the business assistant with management of Sharepoint ensuring it is updated and all information is relevant and in date

* Support the workplace managers with the raising of purchase orders

* Support workplace managers with the maintenance of distribution lists

* Expense support for both soft and technical

* Support with IT and phone issues for both the soft services and technical teams

* Assist with PPE records ensuring this is maintained and updated

* Collate customer feedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion

Requirements:

* Self-motivated with good written and verbal communication skills

* IT literate with strong experience of working with Microsoft Word, Excel and Powerpoint software

* Able to communicate with all levels of staff in a polite and efficient manner

* Ability to prioritise workload to effectively meet deadlines

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