Job Ref: 214838529

Date: 2021-10-07 08:47:01

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As an infrastructure specialist, Murphy directly employs more than 4,000 engineers, professional managers and skilled operatives across the world. We operate in the United Kingdom, Ireland, Canada, USA, Australia and the Middle East. We have a number of specialist capabilities such as pipelines, process, marine, tunnelling and piling, and we invest heavily in our substantial holding of plant, equipment and facilities.
Document Controller – Transportation – Milton Keynes ( 8 months fixed term contract)

Murphy Group is currently recruiting for a Document Controller to join our team in Milton Keynes. The document controller will be responsible for implementation, development, operation and collation of all Contract documentation and computer records. You will initiate the most efficient ways of working whilst ensuring integrity of all documentation.

Why Murphy:
From renewals to electrification, bridge building, highways and aviation, our award-winning team has extensive experience. Our infrastructure solutions ensure we meet and go beyond client requirements, delivering value for money through innovation and being ‘better engineered’. We provide practical and innovative results, working around the individual needs of our clients.

What you will be doing:
* Ensure document control is the focal point for all construction documentation and is manged in a controlled manner.
* Ensure document control requirements are administered as per contract requirements and within agreed timescales.
* Ensure only approved, current documentation is available for use by all relevant parties at the point of use.
* Ensure Obsolete/Superseded/Withdrawn documents are kept by DC for reference or other purposes. Ensure they are clearly identified and/or stored separately. Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as 'Superseded' and removed from possible use. Carry out periodic checks to ensure compliance.
* Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDEsis permanently available or transferred to the JMS CDE prior to contract completion.
* Create and maintain document registers as required.
* Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
* Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status(reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
* Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.
* Assist in the creation and maintain distribution lists / workflows / review cycles.
* Ensures there are no errors in filenames before submission of electronic files.
* Ensure documents have been reviewed and approved by a competent person as per contract requirements.
* Ensure the reason for change is recorded when documents are revised.
* Assist in the collation and issue of handover documentation (O&M manuals, H&S files, as-built records, databooks etc.)
* Assist with site scanning of documents and records, ensure legibility and traceability.
* Assist with archiving of documents, ensure legibility and traceability. Note: archiving should be electronic unless the contract or legislation states otherwise.

What we are looking for:
* 3 years’ experience of working within this field of expertise
* Demonstrable knowledge and experience of operating IT systems, i.e. Microsoft Word, Excel, Outlook and Access and/or dedicated Electronic
* Document Management Systems such as Hummingbird and BIW.
* Ability to manage and build relationship with diverse stakeholders
* Able to commute to and work from the project site

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