Job Ref: 214642209

Date: 2021-09-13 11:28:32

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Our client is looking for an experienced administrator to join their team.

Below are the duties:

IMPORT

– Ensure timely provision of all necessary documentation and information

– Ensure driver receives necessary import information to clear customs

– Communicate with haulier and customs agent concerning any problems and monitor progress of clearance/ driver's journey

– Communicate delays to impacted parties, e.g. liaise with warehouse on ETA

EXPORT

– Ensure export documents are produced as required

– Collate all necessary documents for driver – prepare document sets per customer

– E-mail documents to customs agent and customers for export and import clearance

– Give green light for vehicle's departure from the warehouse

– Co-ordinate resolution of any queries / issues in transit

– Liaise with haulier and communicate delays encountered en-route to customers

FINANCIAL

– Reconciliation of VAT and duty against customs agent's invoices and import entries

– Reconciliation of service provider invoices

– Customer invoice checks (duty reimbursement)

ADMIN 

– Keep record of all imports/export movements on the tracker

– Update Delivery Monitor – listing reasons why trailers haven't arrived within SLA if applicable

– Download and save PODs for all exports sent via courier – request Export Declarations if applicable 

Save/File all Import Clearance paperwork from courier – check to ensure we are receiving all the documents

– File/maintain export and import documentation

– Respond to all queries from customers/agents via email/phone

If you have a good administration background and some experience in the import, export or financial areas, we would love to see your CV and chat in more detail about the role

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