Job Ref: 214673360

Date: 2021-09-16 10:24:28

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Buying Administrator – Luxury Fragrances
If you want to join a fast paced organisation with an ambition to grow, then we would love to hear from you. We are still a young company, and this allows us to be agile and fast paced. We are looking for people who are passionate about the job they do and want to be a part of our success and continued growth in the years to come.
We are seeking an enthusiastic Buying Administrator who will provide full administration support to the buying team, grow with the company and add value to our team. We are looking for someone who is passionate about buying and understanding the fragrance industry and supply chain. There is lots of scope for growth here with the opportunity to shape the role, so we are keen to meet someone who is eager to learn and develop.
Key Responsibilities:
* Assisting the buying team to achieve maximum efficiency.
* PO management from point of raising and sending with terms of conditions, through to delivery of goods.
* Maintaining live purchase order breakdowns through liaising with suppliers.
* Accurately and efficiently pulling data and running various reports to assist with purchasing analysis using Excel.
* Assisting with monitoring shipments and deliveries through daily PO review meeting with Buyer and Junior Buyer
* Sending out all relevant documents to suppliers
* Build relationships with suppliers to ensure a constant flow of communication
* Build an understanding of stock list and offer analysis to assist the team
* Building relationships with other departments to ensure constant communication and efficiency
* Developing a comprehensive understanding of the fragrance supply chain
* Be proactive in managing own development – identifying potential areas for improvement and seeking the necessary tools to maximise learning potential
Competencies:
* Highly organised
* Strong and confident communicator
* High levels of attention to detail
* Great ability to work as part of a fast-paced team
* Be a real ‘do-er’ with the ability to prioritise workload
Technical Skills
* Advanced Excel skills including V-Look ups
* Strong administration experience
* Knowledge of supply chains is desirable
* Experience of Sage desirable

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