Job Ref: 215146938

Date: 2021-11-12 11:52:03

Apply Now

PURPOSE OF JOB:

To assist the Administration Manager with the day-to-day tasks required to ensure the smooth and efficient running of the Business Administration Department.

This includes creating and maintaining customer files, putting vehicles on rent using the AS400 and ensuring that all invoicing is correct.

KEY DUTIES:

– Update quotations as authorised and forwarding credit applications for authorisation.

– Raising quotations, credit applications and hire agreements as required.

– Creating and maintaining customer files.

– Raising and updating booking forms on the AS400. Raising rental agreements making sure all the correct paperwork is in place before a vehicle is released. Raising supplementary invoices as necessary.

– Maintaining live rental agreements, i.e. updating order numbers
and applying any required billing changes. Closing down rental agreements and raising the applicable rental credit.

– Ensuring off-hire notices are forwarded to the relevant people.
Communicating with customers as necessary.

– Dealing with billing queries.

– Updating and maintaining spreadsheets. Making sure they are forwarded to the relevant people at month end.

– Updating and issuing the monthly Vehicle Transaction Summary.

– Raising non-conformance forms whenever necessary.

– Archiving as required.

– Raising termination charges.

– Providing full cover in the absence of the Administration Manager.

JOB REQUIREMENTS:

– Must be numerate, computer literate and have excellent organisational skills with an aptitude for multitasking in a busy office.

– Also must possess excellent communication skills

Apply Now