Job Ref: 215673219

Date: 2022-01-27 16:01:12

Apply Now

Payables and Accounting Manager – Fixed term contract until the end of Sept 22 with possible extension

Milton Keynes

Salary: £40-45,000.

Working week is 9-5 with 1 hour lunch, 35 hour week.

A minimum of two days per week in the office and the other days working from home.

PURPOSE OF THE ROLE: To manage the balance sheet and Accounts Payable. Develop and document finance processes, in particular related to Purchase Ledger. To assist the Financial Controller to manage the financial accounts.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Accounts Payable

1. Manage all aspects of the Accounts Payable function as initial point of escalation

2. Manage, mentor and develop the Accounts Payable team

3. Create and maintain supplier accounts on Sage

4. Review and certify that payments are accurate and authorised

5. Ensure processes and controls are robust and effective to protect the business against supplier fraud

6. Management of creditor days through timely processing of invoices, monitoring invoice query resolutions and supplier statement

7. Review the monthly expense schedule to be processed through payroll

8. Review expenses on a monthly basis to be grossed up through Payroll

9. Track costs and expenses on a monthly basis to include on the PSA

10. Produce and maintain Accounts Payable procedure documentation

11. To routinely review open Purchase Orders with a view to closing any that are complete

12. Develop an excellent working relationship with internal key stakeholders, in particular Procurement and heads of departments.

Balance Sheet

1. Ownership and reconciliation of the balance sheet, ensuring difference and errors are actioned in a timely manner

2. Ensure suspense account is cleared on a weekly basis

3. Maintain the fixed asset register and capital contribution accounts. Post depreciation and capital contributions on a monthly basis. Ensure all fixed assets additions are approved

4. Prepare the Debtors report and commentary on a monthly basis

5. Prepare quarterly VAT return

6. Prepare Finance KPI analysis/dashboard

Other

1. Assist with the Statutory Accounts

2. Assist with interim and Year End audits

3. Assist with the annual budgeting process

4. Deputise for the Financial Controller in their absence.

5. Undertake ad-hoc tasks as required.

Projects (include but not limited to)

1. Manage the documentation of all financial processes, including review and checking for consistency.

2. Determine process to accrue Purchase Orders on a monthly basis

3. Review open Purchase Orders and determine process for on-going review.

4. Set up new arrangement for company credit cards.

5. Create a Fixed Asset Policy and expenditure form to seek approval for spend.

6. Assist with implementation of Sicon WAP (if budget approved)

PERSON SPECIFICATION ESSENTIAL CRITERIA

Qualified Accountant
Experience of improving the Accounts Payable function
Confident with the ability to build strong working relationships with employees and external stakeholders.
The desire to challenge existing processes and implement positive change
Excellent attention to detail
Ability to work flexibly as part of a small team and demonstrate a ‘hands-on’ approach.
Proven self-starter with experience of being able to work independently, juggling and prioritising across workloads and consistently meeting deadlines
Ability to document processes in a clear and concise manner
Use of SAGE in particular use Sage 200
All our client’s staff will be aware of and work in accordance with the quality policy, relevant quality objectives and hold accountability to their contribution to the effectiveness of the quality management system; including understanding the benefits of improved performance and the implications of not conforming with the quality management system requirements. In order to ensure that our client remains free from any undue commercial, financial or other pressures that could adversely affect the quality of the work undertaken; the organisation commits to the highest ethical standards. All staff are expected to operate with integrity if ever subjected to external pressures while handling client’s diagnostic samples and must at every opportunity, safeguard and protect the confidentiality of all sensitive information. To uphold the health and safety all individuals working are committed to the Health and Safety Policy and to the implementation and maintenance of the highest standards in accordance with health, safety and welfare across the business. All staff are expected to adhere to the company policies and share this commitment to work together to achieve excellence.

If you're ready for a new challenge and want to be part of the team delivering this essential lab work, please apply today.

Insignia Recruit and our clients are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be

Apply Now