Job Ref: 213147819

Date: 2021-02-08 12:52:52

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Fleet Sales Administrator

Salary – £25,000 to £31,000 + Company Incentive Scheme + Excellent Benefits Package

Monday to Friday 08:45 to 17:00

Due to our continued success as one of the country’s leading suppliers of heavy commercial vehicles we have an exciting opportunity for a Fleet Sales Administrator based at our Head Office in Milton Keynes. You will have outstanding customer service and organisational skills as well as previous experience in a similar administration role. Working for Scania is not just about the job. It’s about you too and this is where the company goes the extra mile, and provides an industry leading employment package.

Scania is dedicated to delivering exceptional products and services to our customers and the successful candidate will reflect our core values; customer first, respect for the individual and quality in all we do.

At Scania we invest considerably in staff development and training and you can expect to receive comprehensive training to provide opportunities for career progression not only in the UK but throughout our Global organisation.

Responsibilities:

Provide administration support as part of the sales team to ensure the smooth, efficient, and accurate preparation for delivery of vehicles to specific deadlines
Ensure sufficient information is gathered from the customer, and documented to enable a vehicle order to be placed on the factory
Identify and follow up on other customer requirements, such as vehicle items to be installed in the workshop and/or by third party suppliers
Collate required information and raise internal work orders for workshop installed items
Collate required information and raise purchase orders for third party installed items
Monitor and attend to any chassis order deviations arising from the factory
Ensure customer financing arrangements are secured and in place
Plan all activities (delivery plan) between receipt of chassis from factory and delivery to customer
Manage delivery plan identifying and responding to potential deviations
Collate required documents, create and maintain a vehicle order pack for each and every order
Collate and prepare required documentation in order to register vehicles with the authorities
Receive, collate and process purchase invoices from the workshop and third party suppliers, and allocate them to the correct vehicle order
Make preparations for vehicle handover, ensuring all prerequisites for releasing vehicles are fulfilled
Make reservations for demonstration vehicles, ensuring they are released to customers with the correct documentation in place
Gather and process relevant data in order to prepare management reports
Liaise with aftersales to ensure service schedules are raised and sent to the customer

Key requirements for the role:

Similar administrative experience, working under pressure to tight deadline
Be well organised with the ability to prioritise tasks effectively
Excellent administrative skills
Possess excellent accuracy and numeracy skills
Good telephone manner
Ability to demonstrate a pro-active approach
Ability to take initiative and work under pressure
Effective time management skills and ability to meet deadlines
Ability to work as part of a team
General computer skills
Excellent customer care and communication skills
Process driven

Working for Scania is not just about the job. It’s about you too, and this is where the company goes the extra mile, and provides an industry leading employment package.

Excellent benefits package including Pension Scheme, Complementary Life Insurance, Financial Incentive Schemes,discounts on major retail outlets including groceries. For a full breakdown of benefits; please visit our website and follow the careers link.

At Scania we invest considerably in staff development and training and you can expect to receive comprehensive training to provide opportunities for career progression not only in the UK but throughout our Global organisation.

Scania is dedicated to delivering exceptional products and services to our customers and the successful candidate will reflect our core values; Customer First, Respect for the Individual, Elimination of Waste, Determination, Team Spirit and Integrity in all we do.

If you feel you have the skills and expertise for this challenging role then please apply today.

Scania (Great Britain) Ltd is an equal opportunities employer.

**Strictly No Recruitment Agencies

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