Fleet Administrator 

Maternity Contract – up to 12 months

Salary up to £23,000

Monday to Friday 08:45 to 17:00

Due to our continued success as one of the country’s leading suppliers of heavy commercial vehicles we have an exciting opportunity for a Fleet Administrator.

Based at our Milton Keynes Support Centre you will be responsible the Fleet Administration

At Scania we invest considerably in staff development and training and you can expect to receive comprehensive training to provide opportunities for career progression not only in the UK but throughout our global network. 

The post holder will be an organised Administrator who has outstanding customer service skills and good computer skills including Excel.

The Fleet Administrator will be responsible for Scania fleet related functions in relation to company vehicles, the day to day administration and well as answering customer queries and compiling monthly reports.

Essential Duties and Job Responsibilities

Dealing with incoming telephone calls in a polite and professional manner.
Assisting and managing expectations by responding to day to day employee and management queries with a reactive nature.
Compiling monthly reports to be distributed to internal and external suppliers.
Processing data as required using a variety of systems.
Dealing with penalty charge notices and making representations where appropriate.
Vehicle administration and allocation.
Managing relationships with internal and external customers inclusive of face to face scheme inductions.
Generating and uploading various reports for the stakeholders as well as HMRC obligations, such as claims history and fuel spend reports. 
Monthly Invoice reconciliation and deductions.
Working cross functionally with various departments in the organisation.
Maintaining legal requirements for Motor Insurance Database including the reconciling of data.
Insurance claims processing and monthly management to eliminate risk.
Report generation, for example employee scheme eligibility data to Volkswagen on a monthly basis
Maintaining various relationships with external suppliers such as FMG accident management, VWG, VWFS, Shell etc.
Working to continuously improve processes and procedures and fleet related documentation
Electronic filing

Candidate Requirements

The ability to confidently work with autonomy as well as part of a team.
Confident telephone manner and communication skills
Ability to work to prioritise workload and meet deadlines.
Ability to work calmly in an environment that can be pressured.
Ability to provide outstanding customer service
Computer literate including Microsoft Packages, ideally Excel competent.
Methodical approach with good organisational skills with an attention to detail.
High numeracy and strong written and verbal communication skills
High attention to detail and accuracy
Ability to work with confidential data

Working for Scania is not just about the job. It’s about you too, and this is where the company goes the extra mile and provides an industry leading employment package.

Excellent benefits package including pension scheme, complementary life insurance, financial incentive schemes, discounts on major retail outlets including groceries. For a full breakdown of benefits; please visit our website and follow the careers link.

Scania is dedicated to delivering exceptional products and services to our customers and the successful candidate will reflect our core values; Customer First, Respect For The Individual, Determination, Integrity, Team Spirit and Quality in all we do.

If you feel you have the skills and expertise for this challenging role, then please apply today.

Scania (Great Britain) Ltd is an equal opportunities employer.

**Strictly no Recruitment Agencies