Job Ref: 214777017

Date: 2021-09-29 17:14:12

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Are you looking to work for a great company with lovely offices where you can progress in the future?
A fantastic opportunity for someone to gain experience in a corporate environment as a Front of House Receptionist!
Working 8.30am-6pm in Marlow for a leading corporate organisation.
Providing receptionist and administrative support to the organisation and ensuring that reception is run in a professional and efficient manner.
Key duties & responsibilities:
• To answer all incoming calls to the Reception switchboard and deal with them as appropriate.
• To respond to all incoming emails from staff and external enquiries.
• Greet and meet all visitors and customers to site in a professional manner.
• To record all deliveries that arrive at Reception and distribute incoming mail to staff, plus ensure the appropriate distribution of outgoing post and parcels via Royal Mail and other couriers.
• To order and monitor stationery levels and keep the stationery room tidy and organised.
• Produce appropriate communications to the Company wide audience as requested.
• Ensure that Reception and the waiting area are kept tidy and presentable at all times.
• To log all employee passes, car registrations and keep a record of all visitors to the office.
• Manage the car park and allocated visitors’ spaces.
• Book hotel accommodation and travel as per Company policy.
• Manage the meeting room booking system.
• Liaise with security at the beginning or end of the day to ensure the premises are secured or opened as per policy.
• Support administration departments including assisting HR with recruitment activity, interview and assessment day arrangements.
• Ad-hoc duties for any Company/Department within the office.
Key skills requirements:
• Excellent communication skills – both written and verbal.
• Ability to work on own initiative and multi-task.
• PC literate with a good working knowledge of Word, Outlook and Excel.
• Proven experience of a Reception role in a busy environment would be advantageous.
• Qualified as a First Aider or Fire Warden would be advantageous.
Key personal requirements:
• Reliable, professional and efficient. .
• Shows initiative, organised with good attention to detail.
• Ability to thrive in fast paced work environment.
• Welcoming and professional telephone manner.
• Smart and professional appearance.
• The role reports into the HR function and therefore confidentiality and discretion is paramount

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