Job Ref: 214117320

Date: 2021-07-02 16:53:57

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Assistant PA required
HYBRID WORKING AVAILABLE AFTER INITIAL PERIOD

Role:
Working in a team of assistants
Proactive management of the Executive Teams diary, coordinating all diary appointments, liaising with colleagues and external stakeholders.
Organise meeting schedules, including travel and accommodation as required.
* Finance administration support for the Executive team, including, but not limited to submitting purchase orders, invoices, credit card statements and dealing with in office petty cash.
* Coordinating all stationery and kitchen supplies for the Vice Chancellors Office. Ensuring that these areas are stocked, serviced and tidy.
* Monitor emails, telephone call etc. to ensure Executive members are fully appraised of key issues arising during the course of day to day management of the office.
* Organise meeting schedules, including travel and accommodation as required.
* Assist the VC's office in management on events and office projects when needed.
* Draft correspondence and presentations for the UET when required.
* Photocopying, filing general organisation of paperwork.
* Coordination of office visitors.
* Maintain a highly organised filing system for the University Executives correspondence and documentation.
* Support the Head of Executive Office and projects team to successfully manage the Executive Office operations/activities including occasional diary cover for other Executive members and administration

This role is 9am to 5pm Mon to Fri

For min 3 month possibly leading to a permanent position.

Immediate Start

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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