Job Ref: 215283623

Date: 2021-11-30 14:51:46

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This is a fantastic opportunity for a Property Administrator to join a long established and driven commercial property company in High Wycombe.

To help continue their client service standards, this role will suit a self-starter who enjoys having a varied and busy workload.

This is a permanent full-time position, Monday – Friday, 9am – 5.30pm, however, flexible home working for part of the week may be considered.

Duties will include:

* Working for a team of Surveyors, efficiently managing ongoing administration tasks; including vacant unit compliance, utility management, environmental and H&S compliance

* Ensuring property records are up to date; tenant and contractor contact details, contractor passports and risk assessments

* Ensuring current leases are held for each tenant across all sites within the region, referring to external legal data sites where necessary

* Maintaining office systems, including data management and filing on internal and external databases;

* Taking phone calls, enquiries and requests, and handling them as appropriate

* Organising inspections and planned works on sites throughout the South East and making appointments for internal and/ or external contractors, ensuring documentation is provided in advance of visits

* Data entry into existing or setting up new recharge spreadsheets

* Dealing with and prioritising incoming email and post

* Regularly updating Surveyors on their admin tasks

* Liaising with clients, tenants, suppliers and other departments within the company

* Work closely with UK wide Administrators to ensure a uniform approach to tasks

The successful candidate will have:

* Excellent time management and prioritisation of tasks/ workload

* Great attention to detail

* Strong Excel and other Microsoft packages experience

* Clear communication skills with both internal and external clients

* Ability to work under pressure

* Property experience (desirable)

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