Job Ref: 215914767

Date: 2022-02-28 14:38:38

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Excellent opportunity to join a company in its infancy based just outside of High Wycombe, Bucks in an Office Manager role within a small office environment.

You will be acting as the "glue" holding together the office in a medical organisation that are well established overseas

4 days a week in the office, one day at home

£30,000 plus 10% bonus

0830 to 1700

CORE DUTIES AND RESPONSIBILITIES OF THE OFFICE MANAGER ROLE

* Manage office and day to day functions, order general office supplies, equipment and marketing materials.

* Plan and implement new and existing business processes and workflows to ensure smooth running of the office as needed to ensure the team is working efficiently

* Process financial transactions including, expense reimbursements, setting up payments and direct debits etc.

* Provide general support to General Manager, Sales team and Technicians as needed as well as coordinating staff meetings and events

* Manage (create and maintain) customer database compliant with GDPR

* Monitor the inbox daily for tender alerts and tender-related communications

* Register tender interest, submit clarifications & submit bids as instructed by the sales team, as well as being responsible for maintaining log of all proposals to remain compliant with public procurement regulations

* Manage and document quotations, PO’s, sales and receiving of goods for new business and renewals in coordination with the sales teams and finance department

* Liaise with shipping and commercial partners overseas and as well as submitting all necessary paperwork

* Manage customer inquiries and maintain general customer/supplier relationships in a positive and professional manner

* Log all phone/email requests for sales or support and forward as needed

* Act as office First Aid and Health and Safety officer and manage relevant certification

* Organise and arrange visitor meetings/customer training events/User Group Meetings

* Draft general correspondence, documents, marketing presentations and literature and distribute

KNOWLEDGE AND SKILLS NEEDED FOR THE OFFICE MANAGER ROLE NEAR HIGH WYCOMBE

* 3+ years’ appropriate office experience in a similar role

* An excellent communicator, both written and orally

* Able to build professional relationships with colleagues, and establish long-lasting team relationships

* Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

* Strong ability to multitask

* Able to to prioritise daily workload and shape the office functions

* Induction training provided to support development and skills competency

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