Job Ref: 215941708

Date: 2022-03-02 16:09:16

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Our client are a professional organisation that sets the standards for the project profession. Looking for a Finance Assistant to join their fantastic team! 12 month FTC

They are based just outside of High Wycombe, Bucks and the fulltime working hours are 35 hours a week

Hybrid working options can be explored.

Salary is up to £25,000 for this 12 month contract

What are the main responsibilities of this Finance Assistant Role?

Provide a high standard service (both internally and externally) through the administration of the purchase ledger system and sales ledger system.

Purchase Ledger Duties:

* Enter invoices into purchase ledger using OCR

* Check coding, authorisation of invoices and match to purchase orders using the invoice register.

* Reconcile to supplier’s statements.

* Prepare BACS payment to be imported onto bank system.

* The purchase ledger entries are up to date and accurate.

* Payments are made on time and within the terms of business.

* Monitor terms of trading to ensure payments can be made promptly and credit is taken where available.

* Carry out credit checks on suppliers.

* Administer employee and volunteer expenses.

Purchase orders:

* Understand purchase order system and assist with queries that arise.

* Assist and train staff on raising purchase orders and resolve any queries arising.

* Match invoices to issued purchase orders allowing for agreed tolerances.

* Purchase order administration is up to date and accurate.

* All purchases correctly authorised.

Sales Ledger Duties:

* Allocate client cash.

* Raise credit notes and refunds.

* Ad hoc chasing of overdue balances as required.

* Issue customer statements

* Sales ledger entries are up to date and accurate.

* Refunds and credit notes are issued following the correct authorisation process.

Internal & External Audits:

* Help our clients internal & external auditors by providing all purchase ledger and sales ledger related information that they request

* Provide any purchase ledger and sales ledger related analysis that our clients internal & external auditors request

* Provide copies of any purchase ledger and sales ledger related documents requested by internal & external auditors.

* Provide explanations to questions posed by the internal & external auditors relating to their sample / statistical methods.

* Information to be provided within timeframe agreed with audit team

* Analysis to be provided within timeframe agreed with audit team

* Copy invoices to be provided within timeframe agreed with audit team

* Auditors are provided with the information required to complete their data sampling

Person Specification

Studying AAT (Desirable)

Significant experience of maintaining purchase ledgers

Experience of maintaining sales ledgers

Cashbook / bank reconciliation

Good PC skills including Word, Excel

Ability to use IT packages relevant to the role

Good level of numeracy skills

Basic bookkeeping

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