Job Ref: 214064833

Date: 2021-06-25 15:55:57

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Our client, providing rural asset management solutions, is seeking an experienced and enthusiastic Personal Assistant to join their team (10 months maternity cover).

Showing both integrity and professionalism, combined with high levels of intelligence and discretion, you will be providing a high standard of support to the directors (providing professional advice to their clients and administrative functions), as well as ensuring the effective/efficient running of the business.

(There will be a month’s handover).

Key Duties:

• Diary management (coordinating meetings/appointments/room bookings), as well as director’s emails and “info” emails
• Booking travel/accommodation
• Liaising with members of the team/consultants, delivering director’s professional advice to clients
• Assisting with the organising of promotional events
• Supporting the team, providing their clients with advice in relation to professional matters and the management of property portfolios
• Preparation/distribution of meeting agendas and supporting papers (including sourcing papers from third parties)
• Minute taking and typing/producing meeting minutes at client meetings
• Ensuring expenses/time are accurately recorded and providing time/expense reports to directors to enable timely invoicing
• Running debtor reports/chasing debtors
• Setting up new electronic files/producing hard copy files
• Drafting Terms of Engagement and ensuring new matters have signed Terms of Engagement on file
• Copy typing (reports/letters/memos/file notes etc.), as well as proof-reading letters/emails before sending to clients/professionals
• Compiling reports/collating appendices for valuation reports
• Drafting stocktaking reports and tenancy agreements etc.
• Dealing with telephone queries/taking messages, as well as dealing with post and correspondence
• Assisting with Research to obtain Land Registry data, creation of location plans and photographic schedules
• Preparation of PowerPoint presentations
• Sending monthly/quarterly/bi-annual rent demands to tenants
• Raising electricity and water recharge invoices
• Any other duties as required

Special requirements:

• Previous PA/secretarial experience (minimum 50 wpm)
• Excellent knowledge of Microsoft Office and Adobe Acrobat DC, with good IT skills
• Excellent organisational skills, attention to detail, with the ability to multitask, whilst managing conflicting demands and workloads
• Flexible and with a willingness to learn
• Ability to work on own initiative as well as part of a team
• Experience of working in a professional Service Firm environment, as well as experience of working in a rural/property management role (preferred)
• Ability to communicate effectively
• Driven and with a positive/professional attitude

Hours of Work : Mon-Fri (9am to 5.30pm with 1 hour for lunch) – would consider a 4 day working week

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