Job Ref: 213561577

Date: 2021-04-16 15:28:43

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My client is looking to recruit a Finance Administrator to replace a member of staff who is retiring in June

Key Responsibilities:

Client Invoicing and Sales Ledger

Accurately and timely raising of all Sales Invoices from completed job bags by referring to relevant Quotations and/or client’s Purchase Orders, ensuring that all necessary information is to hand

Liaising with Account Managers where necessary to resolve any queries

Daily emailing of Sales Invoices to clients. Use of client’s EDI platforms where applicable.

Producing regular client statements and mailing out to clients

Following up as necessary by phone & email to ensure payment within agreed payment terms and reporting and recording any exceptions.

Allocating remittances accurately from daily bank reconciliations and filed Remittance Advices.

Use of SageLine50 Accounts package for invoice and ProForma production, and posting.

Use of Filemaker system to refer to Quotations and contact information where necessary.

Use of invoice discounting system (Close Brothers) to maximise funds available

Regular meetings with Managing Director to review and agree actions needed on Debtors

Purchase Ledger

Prompt and accurate coding and posting of all supplier’s invoices, and updating of Filemaker purchase order system where necessary.

Working closely with the Managing Director to regularly review Suppliers/Creditors.

Schedule and carry out agreed payments via BACS

Daily reconciliation of all purchase and bank payments made by BACS, Direct Debit or Standing Order

Posting of all credit card transactions

Posting of payment details in Sage accounting system

Bank Reconciliations & Monthly Reporting Daily and monthly reconciliation of all bank accounts and credit card accounts, including invoice discounting supplier.

To assist with preparation of daily, weekly and monthly reporting of all Sales & Finance related Management Information, in conjunction with MPH Financial Controller.

Payroll

Collation and obtaining MD approval for monthly payroll data, including any overtime and commission where applicable.

Submission of monthly payroll data to 3rd Party provider, checking and approval of draft payroll file.

Processing payroll payments in accordance with approved payroll file through the bank.

Posting of all payroll data in Sage system, including all relevant journals.

HMRC

Timely payment of PAYE/NI as defined by payroll file.

Calculation and submission of VAT declarations on time and managing payment thereof.

Communications

Internally with all team members

With clients as and when needed, verbal and written

With suppliers as and when needed, verbal and written

Desired Skills and Experience:

Educated to degree level with proven commercial experience, (ideally within the print industry)

Sales & Purchase Ledger

Computer literate with proven skills of the following:

SME Accounting packages, ideally SageLine 50 Accounts

MS Excel to Intermediate level

MS Word

MS outlook

Team player with excellent communication skills, verbal and written.

* This role is reporting directly to the MD – they need a good all rounder who has covered all aspects of the job – there will be a handover with the person leaving to show you how they like things done – but there is not the opportunity to train anyone into any part of the role

+++Due to large response to our jobs if you have not heard from us within 5 working days your CV has not been successful +++

* ++ Car Driver preferred as not very accessible by Public Transport

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