Job Ref: 214300775

Date: 2021-07-28 09:15:19

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We are looking to recruit a confident administrator with fleet experience to support our client in the Denham Uxbridge (UB9) area on an ongoing temporary basis, leading to a permanent opportunity.

Benefits include:

Pension
Access to the Randstad Benefits App with discounts and savings at high street shops, cinemas, gyms and much more
Free parking
Holiday pay

At Randstad we are able to offer:

£12.50 – £13.50 per hour (depending on experience).

Shift pattern:

Mon to Fri – 08.00 – 17.00 with an hour for lunch

About the role:-

The job holder will be expected to contribute significantly to the overall planning and delivery of the company's fleet businesses. In addition, the Fleet Invoice control/ Fleet Admin is expected to work with colleagues throughout the business to achieve the best possible result.

Your contribution to something big.

Manage the mailbox. Respond promptly to requests and queries both internally and externally.
High level of data processing.
Facilitate daily telephone calls with Fleet Management Company.
Administer the recording and reporting of vehicle accidents. Administer Speeding offences and email correspondence to the driver. Administer MOT'S and Vehicle re-call process.
Manage the new starter/leavers process. Manage the administration of new vehicle deliveries disposal process.
Manage the process for PDI Inspections/valeting – as and when required.
Administer vehicle movement process as and when required. Administer amendment procedure in relation to – change in employees address, name change, driver eligibility, cost centre changes and contract novation agreements.
Update internal database. Monitor daily vehicle rental movements, and update internal p11d spreadsheet. Update monthly P11D spreadsheet with all vehicle and driver movements. Provide updated information to the payroll department by 5th day of each calendar month.
Administer Driving licence verification process.
Carry out general fleet administration tasks, support fleet projects and driving events as directed by the Fleet Manager.
Ensure drivers are equipped with relevant internal company car order forms and relevant driving policies.
As directed by the Fleet Manager ensure drivers are compliant with company policies.
As directed by the Fleet Manager approve vehicle orders through Mutli Bid process.
Analyze and verify the invoices received from the vehicle lease companies, fleet management company, accident and repairs, fines and contract novations for the 530 fleet vehicles. Request and monitor credit notes where required.
Check with drivers to ensure damage repairs are correct and corroborate with the invoice, check values are in line with the National repair index.
Highlight, Document and question any discrepancies with relevant Company, and provide quarterly report in line with contract SLA's and KPI's. Document and report on credits received and costs saved.
Attend performance review meetings with Fleet Manager and company car associated contractors/ companies.
Administer the recording and reporting of fixed penalties and parking offences, maintaining the internal spreadsheet.
Provide assistance/ escalation to company car drivers on all queries informing them of correct procedures to follow. Provide detailed and documented invoices queried and credit received. Management of lease and contractor accounts via SLA and KPI's.
Ensure company compliance is followed by distributing necessary documentation and assisting with the completion of licence checks.
Monitor the management of pool cars from external sites and administer accordingly.

What distinguishes you

Proficient operator of Excel.
Good communication skills (both verbal and written) and able to communicate at all levels.
Excellent organisational and prioritisation skills.
Self-motivated, possessing a high level of attention to detail specifically with numerical spreadsheets.
Good Team Player
Background in Fleet Management is preferred.

If you feel you have the experience to take on the above opportunity please apply today – send your CV to (url removed)

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