Job Ref: 215892515

Date: 2022-02-24 13:12:32

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We are pleased to be recruiting for a company based in Chesham who are looking for an Office Administrator to join their team on a full time, permanent basis. The ideal candidate will have experience from a customer service and an administrative role.

This is a fantastic opportunity to have a varied role where you will you be able to gain experience in supporting all departments across the business that include customer services, admin, sales, and accounts.

We are looking for someone flexible and adaptable with good IT skills that can multitask under pressure, someone that is highly organised with excellent attention to detail. An all-rounder!

9am to 5:30pm, Monday to Friday.

Main Responsibilities:

Accounts Dept.

Scanning delivery notes then matching to purchase invoices
Filing
Basic data entry into Sage – e.g., batches of purchase invoices
Collating import documents and chasing couriers for missing documents
Monitoring emails and downloading and saving Purchase Invoices and statements
Monitoring deal renewals – sending out renewal emails and chasing up as required.
Basic credit control – courtesy first phone calls to check customer has the invoice and if they have a payment date.

Sales Office

Handle incoming telephone enquiries, taking messages and passing onto the relevant person.
Basic sales order processing – standard "price list" sales orders
Filing – current "open" orders are scanned then filed. The files are then binned when the order is closed
Post – almost daily requirement for samples, brochures, and price lists. Close liaison with the sales team
To liaise with suppliers to ensure deliveries and collections have been made and to resolve any problems.
Ordering general supplies

Factory Office

Ad hoc – All data entry
To work closely with colleagues in the office and all other departments in a co-operative and enthusiastic manner.
To undertake other reasonable general office duties when requested
To work within the agreed Terms and Conditions of Employment

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