Job Ref: 214176795

Date: 2021-07-12 13:24:09

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About Celestra

Celestra is a successful and dynamic Company delivering IT services nationally to the best brand names in the hospitality and retail industries. We build on the essential ingredients required to hold strong, long-term partnerships. We become an extension of our Clients teams as we work together to help them achieve digital visions. With teams spread across the UK, we deliver an exceptional customer experience and speed of delivery which is second to none.

Scope & Purpose

As a Personal Assistant, you will be required to provide a professional and efficient support service to the Directors and the executive team, ensuring that all administrative activities are completed accurately and effectively. We are seeking a brilliant multi-tasker; this job role is wide ranging. From organising diaries, departmental report tracking and system admin to business updates and assisting with sales and projects, as a Personal Assistant you can expect to enjoy a busy but varied day.

Person Specification

* Experience of working in a standalone role.

* Ability to work under pressure and deal with high volumes of work.

* Background of supporting senior executives and senior directors.

* Experience of dealing with confidential matters.

* Adaptable to business change

* Evidence of achievement within a commercial environment

* Ability to multitask

* The ability to establish professional and appropriate relationships with Senior management

Primary Competencies

* Coordinate the director’s day to day business, liaising with other members of the team as required.

* Manage the diaries of the director & executive team to maximise the efficiency and contribution made to the company.

* Organise travel arrangements, accommodation, and other bookings.

* Liaising with senior management and project teams with regards to billing and making sure the teams are on track to hit monthly targets.

* Gathering information from all departments for a monthly business update.

* Take messages, respond to emails, and check post and pass on as soon as possible.

* Making sure all departments are suppling weekly reports to the executive team.

* Provide any additional ad-hoc support to the executive teams.

* Support the operations teams on a daily basis, with reporting and assisting in resolving issues

* Support the sales & marketing team with reporting and administration of the sales process

Skills

* Ability to communicate with absolute clarity to clients and internal staff.

* Excellent rapport building skills with a flexible, supportive, and polite approach.

* Display an element of commercial acumen.

* Good negotiation skills

* Ability to work alone and in a team.

* Able to plan and prioritise high volumes.

* Excellent time management skills

* Proficient in MS Outlook, Word, PowerPoint, Excel & ZOHO product suite

* Efficient typing speed and ability to dictate letters and correspondence.

* Able to work on own initiative.

* Self-motivated

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