Job Ref: 212475074

Date: 2020-09-22 11:21:17

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About Celestra

Celestra is a successful and dynamic Company delivering IT services nationally to the best brand names in the hospitality and retail industries. With teams spread across the UK, we deliver an exceptional customer experience and speed of delivery which is second to none. We won the award for Best Private Business 2016 at the Milton Keynes Business Achievement Awards.

The Role

We are looking for a Business Administrator to provide administration support to a multitude of departments within the business, including, Field Operations, Finance, IT, HR. The suitable candidate will need to have flair and be confident to come in and build relationships with Project teams, and work with them to meet their field resource requirements in a timely and efficient manner.

Duties will include but not limited to:

* Plan and coordinate field resources in line with sales forecast and generic workloads as directed by the Project Management teams

* Able to capture, record and report important data and information across multiple systems

* Logging quality audits and maintaining internal systems, ensuring database is up-to-date with resources, compliance and availabilities

* Monitor and update engineer’s schedules, utilising resource capacity and capabilities in the most effective and efficient manner, ensure that holidays are being managed for external resource

* Carry out all Purchase Order Request Pre-Checks as well as raise Logistics Purchase Orders

* Help to ensure that adequate resource with appropriate skills are available to meet the requirements of the regional/ business unit between projects

* Liaise internally to ensure 100% compliance with H&S and Electric Regulations with all field resources

* Work closely with Procurement, IT, Project and Logistics Operations providing an all round administrative function across the business

* Creating process documents and source the most cost-effective IT solutions for the business

* Assist the finance team with various administrative duties as and when required, including invoicing and timesheets

* Managing company vehicles, procurement, hotel / flight booking, training arrangements, lunches, meeting rooms etc.

* Assisting with Health & Safety compliance internally and externally

* Gain a basic understanding of Health & Safety in the workplace, including RAM’s, and any relevant certifications, order and track all PPE and ID badges

* Ensure awareness and compliance with the Company’s H&S and Environmental Policy are applied consistently

* Engage in review processes and constantly work to improve performances within the teams

* Carry out any other ad-hoc duties as may reasonably be required

The successful candidate will have/be:

* Excellent interpersonal and communication skills; ability to build a productive rapport both internally and externally

* Must have a strong background in either an Administrative or Personal Assistant function

* IT literate, especially Microsoft Word, Excel (VLOOKUP’s, Pivot Tables) and PowerPoint

* Proven experience of scheduling systems and best practice

* Great analytical, critical thinking and problem-solving abilities

* Strong time management and organizational skills

* Good goal-setting, strategic planning and motivation skills

* Excellent organisational skills, and ability to plan and prioritise in high volumes

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