Job Ref: 214284781

Date: 2021-07-26 14:38:16

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Shared Lives Administrator

Shared Lives provides accommodation and support to vulnerable adults who are supported within the ordinary households of approved Shared Lives Carers and their families. The team recruit, assess, train and support individuals, couples or families to become Approved Shared Lives Carers across Wales.

Duties & Responsibilities:

To be a member of the administration team providing high quality support under the supervision of the Scheme Manager and Head of Administration

To be the first point of contact for the charity and the scheme, including, reception duties, receiving and transferring calls, welcoming visitors, responding to/forwarding on emails internally as needed.
Processing short break time sheets and working with the finance team to ensure that carers are paid accurately and on time.
Support the Scheme Manager with the administration of the new carer application process, including safeguarding by obtain personal and work references, GP references, DBS checks etc.
Keep the carers training matrix up to date, arranging training for carers where required, to ensure all carers have received training in line with the organisation’s policy.
Support the Scheme Manager with regular data collection and reporting including, updating and maintaining Scheme databases and recording systems, reports to Local Authorities and the charity board, its sub-committees and executive team.
Record and circulate minutes of meetings as required by the scheme manager including Shared Lives Panels, team meetings.
Support the Scheme Manager in arranging carer events, forums, panels and other external meetings as required.
Supporting the Scheme Manager with the health and safety of the scheme office including reporting buildings maintenance, fire alarm tests/drills, first aid box supplies, pat testing etc.
General administration duties as required (photocopying / Scheme filing and maintenance of filing systems.
Undertake duties of the post as outlined above.  However, they are neither exhaustive nor exclusive, and therefore the job-holder may be required at times to undertake reasonable duties and responsibilities as per service requirements.

Candidate Specification:

Experience of working as an office Administrator
Good IT skills including good knowledge of Microsoft Word, Excel, Outlook
Experience of maintaining databases
The ability to multi-task
Excellent communication skills, along with the ability to relate well to people
Self-motivation and initiative
All posts are subject to a satisfactory health screening, Disclosure and Barring Service (DBS) check, attendance at the company’s induction training programme and a 6 monthly probationary period.

The charity promotes equal opportunities and welcomes applications from all sections of the community.  All employees are expected to respect and support this commitment.

Although initially appointed in a specific location, all employees should be aware that flexibility is essential and they must be prepared to work anywhere within the organisation, on either a temporary or permanent basis.

Vacancy Information:

Location: Amersham, Buckinghamshire, HP7 0PX
Salary: £19,500 – £26,000 per Annum, Dependent on Experience
Job type: Permanent
Responsible to: scheme manager/head of administration
Job Section: Charity, Not-for-Profit
Closing date for applications: Friday 30th July 2021
Working Hours: Full time role – hours to be agreed
Reference: AT404
Contact: Alex Thompson
About Klein Hamilton Recruitment

Klein Hamilton are Legal & IT Securities specialist Recruiters, working with magic circle, silver circle, blue chip, fintech and dynamic SME businesses, who trust us in finding them the best talent. You can apply for our vacancies in confidence.  We are a regulated employment agency and will discuss this vacancy with you and gain your permission prior to submission of application directly to the decision maker

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