Job Ref: 215801690

Date: 2022-02-12 07:33:23

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The Company

My client is a specialist construction sub-contractor who are a market leader in their field.

The Role

The Document Controller is the focal point on key projects for the business controlling the flow of documents coming into and going out of the business. These documents can come from suppliers, customers or internally from within the business..

The client uses MS Access Database and Excel Spreadsheets for their document management systems internally but also has to ensure they are uploading documents to any external customer document management

Key duties for the Document Controller will involve:

* Ensuring incoming documents are recorded and stored into the database with accessibility for stakeholders that will need to review.

* Ensuring the documents are recorded to any external customer project-based document management system required.

* Dealing with potentially 100+ documents inbound per day – the documents being managed include engineering drawings, certificates of conformance, operations manuals, maintenance manuals, weld test records, material traceability, equipment specifications.

* Following up with stakeholders internally who need to review documents in the system for approvals.

* Liaising with Project Managers when key documents arrive that are required for project progress

* Issuing documents for release to suppliers, customers.

* Ensuring records are kept of document distribution.

* Archiving of documents on the system.

* Retrieval of documents from within the document control system

* Collating documents from customer and from within the business O&M Manuals

* Collating of documents required for technical files.

The Person

To be successful in your application for this Document Controller role you will need:

* Experience in document management or document control related position.

* To enjoy working in a team communicating with and influencing others

* To be diligent and highly organised with a strong attention to detail

* To be comfortable working to deadlines

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