Job Ref: 215735377

Date: 2022-02-04 10:19:13

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PURPOSE OF THE ROLE:

To manage the balance sheet and Accounts Payable. Develop and document finance processes, in particular related to Purchase Ledger. To assist the Financial Controller to manage the financial accounts.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Accounts Payable

1. Manage all aspects of the Accounts Payable function as initial point of escalation

2. Manage, mentor and develop the Accounts Payable team

3. Create and maintain supplier accounts on Sage

4. Review and certify that payments are accurate and authorised

5. Ensure processes and controls are robust and effective to protect the business against supplier fraud

6. Management of creditor days through timely processing of invoices, monitoring invoice query resolutions and supplier statement

7. Review the monthly expense schedule to be processed through payroll

8. Review expenses on a monthly basis to be grossed up through Payroll

9. Track costs and expenses on a monthly basis to include on the PSA

10. Produce and maintain Accounts Payable procedure documentation

11. To routinely review open Purchase Orders with a view to closing any that are complete

12. Develop an excellent working relationship with internal key stakeholders, in particular Procurement and heads of departments.

Balance Sheet

1. Ownership and reconciliation of the balance sheet, ensuring difference and errors are actioned in a timely manner 2. Ensure suspense account is cleared on a weekly basis

3. Maintain the fixed asset register and capital contribution accounts. Post depreciation and capital contributions on a monthly basis. Ensure all fixed assets additions are approved

4. Prepare the Debtors report and commentary on a monthly basis

5. Prepare quarterly VAT return

6. Prepare Finance KPI analysis/dashboard

Other

1. Assist with the Statutory Accounts

2. Assist with interim and Year End audits

3. Assist with the annual budgeting process

4. Deputise for the Financial Controller in their absence.

5. Undertake ad-hoc tasks as required.

Projects (include but not limited to)

1. Manage the documentation of all financial processes, including review and checking for consistency.

2. Determine process to accrue Purchase Orders on a monthly basis

3. Review open Purchase Orders and determine process for on-going review.

4. Set up new arrangement for company credit cards.

5. Create a Fixed Asset Policy and expenditure form to seek approval for spend.

6. Assist with implementation of Sicon WAP (if budget approved)

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