Job Ref: 215702614

Date: 2022-02-01 12:22:35

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Position: Office Assistant

Salary: £18,000

Location: High Wycombe, Bucks

About the Company:

The company brings you the very latest information on SHARP, RICOH and LEXMARK Colour & Mono multifunctional printing, copying and scanning devices.

A leading distributor for SHARP, RICOH, and LEXMARK photocopiers in the Thames Valley Region, covering Buckinghamshire, Berkshire, Oxfordshire, Hertfordshire, Bedfordshire, Middlesex, Central, North, and West London postal districts.

They are customer-led and service-guided. They like to provide a very personal service whether the customers are small users or major multi-site corporations. They provide the photocopying solution to all your printing needs, be it a stand-alone low volume photocopier or a full-colour, networked system, you will be given the best advice and very competitive pricing.

Top brands such as SHARP, RICOH, and LEXMARK photocopiers, printers provide the customer with the widest choice of photocopiers on the market.

Role and responsibilities:

We are looking for someone to join the Admin team as an office assistant and help to provide administrative and clerical support to the other members of the team in order to maintain an efficient office environment. This is a fantastic opportunity for an enthusiastic individual to join a rapidly-growing business.

You will be flexible and reliable and able to work as part of a friendly team as well as on your own initiative. You will report to the Office Operations Manager but will split your time 60 / 40 between the Operations and Finance team.

Main Job and Responsibilities

· Scanning, photocopying and filing documents

· Help to arrange for meetings by reserving rooms and securing refreshments

· Maintaining office equipment like copiers for smooth office functionality

· Receiving clients when they arrive

· Compiling data upon request

· Opening, sorting and distributing mail

· Assist in scheduling travel arrangements for staff

· Assist with event planning and implementation

· Creating, editing and updating spreadsheets

· Preparing meeting minutes

· Various accounting duties, including raising purchase orders.

· Coordinate messenger and courier services

· Process invoices

· Maintaining the Finance inbox

· Generate POs in Xero and send to suppliers

· PO maintenance

· Add and update Xero contacts

· Xero maintenance

· Expenses claims

· Deal with Supplier queries

· Purchase ledger file maintenance

· Assist with credit card reconciliation

Candidate profile:

Education and experience:

The post-holder will have:

3 GCSEs grade C or above (must include English and Maths)

Competent computer skills including MS Office and general computer operations

Previous office experience is preferable but not essential as this may also be an entry level role and may suit someone on an apprenticeship.

Key behaviour:

1. You work autonomously and proactively.

2. You take energy from working with a dynamic teams and people from diverse backgrounds.

3. You actively listen and effectively communicate topics.

4. You advocate, leading by example, evidence-based decision-making processes.

5. You meet deadlines, demonstrating awareness of realistic time requirements for yourself and the team you support.

6. You are motivated, resilient, and organised.

7. You are keen to evolve with the changing needs of the business on a rapid growth trajectory.

8. You record and circulate minutes of meetings critical to the smooth running of the operations.

9. You adhere to company work hours, policies, and standard business etiquette

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