Job Ref: 215283228

Date: 2021-11-30 14:26:35

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Our client has a permanent vacancy for an Executive Assistant. The main focus for this role is the planning, preparation and coordination of Board level meeting with internal and external stakeholders.

This role is working 20 hours per week, with some flexibility when these hours can be worked. You will be working remotely for this role till Spring 2022, when you can expect to be a hybrid of office based and home based.

Working at Board level, you will be supporting the Head of Service.

Key Outputs

Arrangements for weekly Joint Working Governance (agenda setting, collation of papers, scheduling review time, distributing papers)

Arrangements for monthly Governance Board (agenda setting, collation of papers, scheduling review time, distributing papers)

Collaborates with stakeholders to support quarterly Advisory Group meetings

Confirming meeting arrangements (including venues/teleconferencing information) Effective and proactive Committee support

Management of timelines for Boards/Committees Minute taking, as required

Event/Conference support – arranging venue/invites & attending to facilitate, sourcing required information from business owners

Administration – Booking international & UK travel/accommodation, managing subscriptions, drafting monthly expense submissions, involvement with ad hoc projects

Continuous Improvement – review and challenge working processes to contribute to the improvement of support provided to the Head of Service and the wider business, sharing best practice with peers, updating the centralised team process manual to ensure knowledge is kept up to date

Requirements

Previous experience working at Director/Senior Manager level in an EA/PA capacity

'Can do' attitude, willingness to develop new skills in accordance with business requirements and can make sound judgements

Excellent communication and influencing skills

Ability to efficiently and effectively prioritise tasks with a strong attention to detail

Self-reliant, motivated and able to work on own initiative, whilst meeting varied and time specific deadlines

The ability to deal with sensitive information appropriately and show tact and discretion at all times

Credible and influential that can operate in a matrix environment and deliver at pace

High level of computer literacy, including a comprehensive understanding of Microsoft Outlook, Word, Excel, Access and PowerPoint

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available

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