Job Ref: 214937709

Date: 2021-10-18 16:10:00

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Our client on the HS2 is looking for an ambitious individual to assume the role of Office Administrator to provide a professional, proactive, and first class support to senior management across the project.

Duties:

* Answering calls, taking messages and handling queries

* Ensuring all visitors are made to feel welcome

* Accounts filing and general office duties

* Any other duties commensurate to your role

* Assisting and managing Director’s Diaries

* Data input, data extraction, photocopying, faxing, scanning, filing and typing duties as requested

* Dealing with internal and external post and emails on a day to day basis

* Maintaining accurate, timely and legible records, both paper based and electronic

* Ordering and maintaining stocks of photocopying paper and printer consumables

* Assisting with solving daily maintenance issues/problems

* Answering/dealing with queries, both face to face and via the telephone, taking messages and passing them on to the relevant member of staff in an appropriate and timely manner

* Providing general secretarial support.

* Ensuring office functions run smoothly.

* Assisting with typing letters, reports and submission of documents as when necessary.

* Assisting with the preparation of weekly invoices.

* Creating and maintaining project information.

* Overseeing submission of team timesheets and chasing team when necessary.

The ideal candidate :

* Friendly, welcoming and approachable with a can do positive attitude

* Experienced in using Microsoft Office (Word & Excel) and Outlook

* Willing to learn new tasks, take on new challenges and grow with the role

* Able to work as part of the team as well as use own initiative to get things done

* Excellent attention to detail

* Good interpersonal and communication skills and the ability to manage information confidentially

* Ability to work with limited supervision but seek advice when appropriate

* Able to work on your own initiative in a fast-paced environment, often unsupervised and be able to prioritise effectively

* Trustworthy and loyal

* Excellent telephone manner and well presented

* Well organised and able to think outside the box and improve tasks

* Excellent ability to prioritise and manage time effectively

* Enthusiastic with a willingness to learn

Working hours 7.30-5.30

Call Conor if available on (phone number removed)

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